Batch Changes to Course & User Information using Upload Files
Once you have uploaded or imported the courses and users into your project, you may need to make changes before, during or after your project in batch. This could include adding/removing courses, adding/unenrolling users, editing course-level dates or other options. In lieu of manually editing course by course or user by user, the best way to complete this task i...
To copy a Course Evaluations & Surveys Project, follow the steps outlined below.
After performing the steps below and setup of your new project is complete, please refer to the Project Review Checklist to help confirm your project settings before you Deploy.
How to Copy a Project
On the top navigation, click on Projects.
Find the desired project and cli...
Course and User Metadata Functionality
The following article provides an overview of Metadata in Course Evaluations & Surveys and how to use it to unlock new ways of exploring evaluation data.
Introduction to Metadata
Metadata is data that helps describe other data.
In Course Evaluations & Surveys, metadata can be thought of as tags, or useful descriptors related to courses, students or respondents,...
Course and User Upload File Information
Course Evaluations & Surveys requires information about courses and users for each Project, and receives this information via a Course and User upload process within the Project functionality.
These upload files are Microsoft Excel formatted files containing the below fields. One row per course and one row per course enrollment.
The top row of the fi...
Course Evaluations & Surveys Cross-listed Course Functionality
Course Evaluations & Surveys supports cross-listed courses. Our approach to cross-listed courses is to establish a parent-child relationship between the courses/sections where one course section is identified as the parent course section and the other course sections are the children course sections.
Students are enrolled in their appropriate course section and wil...
Course Level Dates
This article is an overview of the features and functionality available to those using course-level dates within Course Evaluations & Surveys projects. If you have courses that start and end at various times throughout the academic year and you would like the surveys and/or reporting access to correspond with those differing start/end dates within an Course Evalua...
Custom Questions for CES Administrators
How to Create a Course Evaluation Project
The following article provides step-by-step instructions for creating and deploying a course evaluation project.A course evaluation project contains courses, students enrolled in the courses who take the surveys, and instructors enrolled in courses who can be provided access to results to the courses they teach.
Login to Course Evaluations & Sur...
How to Create a General Survey Project
A General Survey Project is not tied to courses and does not have the concepts of students, courses and instructors. General survey projects can be used for any type of online survey that you would like to administer to a group of users (students, instructors, administrators, staff, alumni, etc.).
GENERAL SURVEY ACCESS OPTIONS
Create a public link,...
How to Unenroll Users from a Project
Once users enrollments have been imported, or uploaded, into a project, CES Administrators can add to or unenroll users from courses within the project manually or in batch.
Unenrolling users from an In Progress or Ended project may result in a loss of data/results. Please see below for more information on these scenarios.
To manually unenroll ...
This feature allows instructors and/or administrators to decide which courses get evaluated and to manage some key specifics about the courses that are evaluated.
The Manage Courses feature will become available to Administrators and/or Instructors on the Manage Courses Access Start Date, even if the Project is not yet Deployed.
With Manage ...
Manage Courses - Instructors
Manually Edit Course Information
The following article provides information on how to manually edit course information in a project.
Access Edit Course Mode
In a Project:
Click on the Courses tab.
Search for the desired course.
Under the Project Courses section, click on the Edit (pencil icon), located to the right of the respective course, to enter Edit Course mode.
Edit Course Mode...
Manually Edit User Information
The following article provides information on how to manually edit user information in a project.
Access Edit User Mode
In a Project:
Click on the Users tab.
Search for the desired user.
Under the Users section, click on the Edit (pencil icon), located to the right of the respective user, to enter Edit User mode.
Edit User Mode
In Edit User mode, you can:
Opted-out students add an additional student response status to your evaluation process.
If utilized within a project, there will be a not submitted, submitted and opted-out status for each student response.
Opted-out student responses are treated as completed, in that they do not receive reminder emails and, in our integrations, the student is treated as if they hav...
The following contains detailed Project Properties information, which allow you to set up and manage the Project settings.
This option allows you to select or create a folder name. Folders can be used to organize both Course Evaluation and General Survey projects (Public or Private).
Give your project a Title - Best practice is ...
Report Setup is a Project level setting and allows you to control the various reporting options, along with the access dates when results are available to administrators, instructors, and teaching assistants.
Access Report Setup
To access these settings within a project, click on the Report Setup tab.
These are the "master switches" to...
Reset a Student Response
A CES Administrator can use this feature to remove or reset a student/respondent response. This might occur if the student/respondent accidentally left feedback for the wrong course or instructor. Or the student/respondent might wish to make changes or add additional comments after they have already submitted their response.
To reset a response, follow these steps:
Restrict Instructor, Administrator And/Or Teaching Assistant Reporting To Specific Survey Questions
This optional feature within the Report Setup tab of your project allows you to control which survey questions will display to instructors, administrators, and/or teaching assistants in reporting. This includes questions from both the main survey and any targeted surveys attached to the project. The default setting is no restrictions to specific survey questions....
Searching for Courses / Users
The following article provides information on how to search for courses and users in Course Evaluations & Surveys.
Searching for Courses / Users within a Project
The Courses tab of the project shows all courses that have been uploaded/imported into a project. You can search for courses on the Courses tab in the follow ways:
Course Information: You...
Setup Email Communications
Within the Communication section of your project, you have a number of options to create and schedule email communications to all users (students/respondents, instructors, teaching assistants and administrators) within a project. This article will cover the operational steps to create and schedule email communications.
NOTE: The video mentions a mobile app, which ...
Team Taught Courses Configuration
The team-taught courses feature is for use by institutions who have courses in which more than one instructor or teaching assistant is enrolled, and where multiple instructors or teaching assistants need to be evaluated separately within one course.
Creating Team-Taught Questions in the Survey Question: Survey Builder
When adding questions to your survey w...