Skip to main content

Report Setup

Report Setup is a Project level setting and allows you to control the various reporting options, along with the access dates when results are available to administrators, instructors, and teaching assistants.


Access Report Setup

  1. To access these settings within a project, click on the Report Setup tab.

 

Reporting Access

  1. These are the "master switches" to enable reporting access for the project. With these settings you control administrator, instructor, and teaching assistant access to reporting, access start and end dates, results for the CES Administrator questions (the main survey & any targeted surveys), and access to results for administrator, instructor, and teaching assistant custom questions for the project.

Report_Setup_Tab.png

 

Administrator Access

  1. Select option Allow Administrators to view reports for their area to enable administrator access to reports for their area(s) of access.
  2. Input Access Start and Access End dates for hierarchy-level reporting access. If you don't want to enter a specific end date, you can select the Keep Open checkbox to allow access indefinitely.
  3. The second set of Access Start and Access End dates under Set different access dates for administrator access to course-level reports allows Administrators to "drill into" course-level results. Course-level reporting for the project is available via the By Course Section and By Instructor tabs under Project Results. Course-level access dates can be the same as the area access dates or different, but if these dates are not populated, course-level reports for administrators will not be available for the project.
  4. Administrator Access to Survey Questions.
    1. Include results from CES Administrator questions: This pertains to the questions from the main and targeted surveys for this project. It is selected by default. It is not recommended to deselect this option unless administrators will only have access to custom question results
    2. Include each Administrator's Custom Questions results: Enable this to include custom administrator questions on administrator reports.
    3. Include each Instructor's Custom Questions results: Enable this to include custom instructor questions on administrator reports.
    4. Include results from Teaching Assistant's Questions: Enable this to include the results for questions that have been enabled as TA questions on the Main Survey.
  5. Click Save.

 

Instructor Access

  1. Select option Allow Instructors to view reports for their courses to enable instructor access to reports for the courses in which they are enrolled as an instructor in the Course Evaluations & Surveys project.
  2. Input Access Start and Access End dates for Instructor reporting access. If you don't want to enter a specific end date, you can select the Keep Open checkbox to allow access indefinitely.
    1. Include results from CES Administrator questions: This pertains to the questions from the main and targeted surveys for this project. It is selected by default. It is not recommended to deselect this option unless instructors will only have access to custom question results.
    2. Include each Administrator's Custom Questions results: Enable this to include custom administrator questions on instructor reports.
    3. Include each Instructor's Custom Questions results: Enable this to include custom instructor questions on instructor reports.
    4. Include each Teaching Assistant's Custom Questions results: Enable this to include the results for questions that have been enabled as TA questions on the Main Survey.
  3. Click Save.

 

Teaching Assistant Access

  1. Select option Allow Teaching Assistants to view reports for their courses to enable TA access to reports for the courses in which they are enrolled as a Teaching Assistant in the Course Evaluations & Surveys project.
  2. Input Access Start and Access End dates for this report access. If you don't want to enter a specific end date, you can select the Keep Open checkbox to allow access indefinitely.
    1. Include results from CES Administrator questions: This pertains to the questions from the main and targeted surveys for this project. It is selected by default. It is not recommended to deselect this option unless instructors will only have access to custom question results.
    2. Include each Administrator's Custom Questions results: Enable this to include custom administrator questions on instructor reports.
    3. Include each Instructor's Custom Questions results: Enable this to include custom instructor questions on instructor reports.
    4. Include each Teaching Assistant's Custom Questions results: Enable this to include the results for questions that have been enabled as TA questions.
  3. Click Save.

 

Restrict Reporting to Specific Survey Questions

Within the Report Setup, this feature is designed to specify a subset of specific questions (from the main survey and/or any targeted surveys added to the project) that should be accessible to administrators, instructors, and/or TAs. This feature can be used to restrict access to specific survey questions in results for administrators, instructors, and/or teaching assistants. The default setting is no restrictions to specific survey questions.
  1. Select the Administrator, Instructor, or TA role.
  2. Select only the questions you wish for this user role to have access to in results. Any survey questions that are not selected will not appear on the reports for that role.
  3. Click Save.
  4. To review what you have selected, select the role and click on the question dropdown.
  5. Repeat Steps 2 - 4 for additional roles in which you wish to restrict reporting.

 

At a Glance Chart

Create an At a Glance summary chart of average ratings to be included at the top of course-level project results reports. Maximum number of survey questions in one chart is 25. Create multiple charts if needed, or if different scales are used. Maximum number of charts in one project is 5.

NOTE

Only Single Selection and Matrix questions are supported with the At a Glance chart.
  1. Create a label for the chart.
  2. Select the specific question(s) to include in the chart.
  3. Click Save.

 

Benchmark Data for Course-level Reports

Create up to three benchmarks to be included in course-level reports against other levels in your hierarchy, for instance you can create a departmental benchmark or a university/college benchmark.  Please note: as a project-level setting, the benchmarks will only include courses in the same project that align to the hierarchy level(s) you choose.

 

     1. Use the dropdown menu to select the level of your hierarchy where you want the benchmark data to be aggregated.  You can view your hierarchy by navigating to Account > Hierarchy Builder.

mceclip1.png

Selecting the level above in the dropdown menu corresponds to the level below in your hierarchy

mceclip4.png

     2. Give the benchmark a label.  For example, you might label level 1 as University Level, level 2 as College Level, and level 3 as Department Level.  Be sure to choose labels that will make sense to the report viewers at your organization.

     3. Click Save.

 

Performance Flags

Used to highlight mean scores for survey questions with specific values, you can set these colored flags to highlight ranges of mean values within your report. You can create multiple mean value ranges for a batch of questions, or individually. Performance Flags only appear in the Detailed Report and Detailed Report + Comments, either course level or aggregated results.
  1. Select all questions or a specific question.
  2. Input the appropriate mean range and the color to attach to that range.
  3. Click Save.



 

Mean of Means Setup

Create mean of means statistics to be included in course-level reports. This table can include one or many mean of means for a group, or groups, of questions within your survey. Additionally, you can automatically include any Benchmarks you have setup in reporting to be included in the Mean of Means tables.  As a note, any questions that have been excluded in the Restrict Reporting to Specific Survey Questions feature (see above) will not be calculated in the mean of means.

NOTE

  • These will show only in course-level reports.
  • Single Selection with mean values and Matrix question types from the Main survey only can be selected.
  1. Create a label for the mean of means table.
  2. Select the questions to be included for mean of means statistic.
  3. Click Save.

Was this article helpful?
0 out of 0 found this helpful

Articles in this section

See more
How to Contact Support
Click here to submit a ticket for the Support Team.
Watermark Academy
Click to access the Watermark Academy for free webinars, workshops, certifications, and free on-demand training