Project Properties

Project Settings

1. Folder

   This option allows you to select or create a folder name. Folders can be used to organize both Course Evaluation and General Survey projects (Public or Private).
   
   
   
   

2. Title

   Give your project a Title - Best practice is to integrate the term/semester into the title of the project as Project Title is a key search field within your account (i.e. - Fall 2022 Course Evaluations).

3. Start and End Date/Time

   Input Project Start and End Date/Time - This will determine when the course evaluation survey period will start and end within a project (unless you are using survey start/end dates based off course-level dates). Depending on your setup, students will see the appropriate survey access dates on their course evaluations.

4. Custom Questions

   If you'd like to enable this feature for administrators or instructors, the Project must first be saved prior to enabling Custom Questions. Once the project has been saved, you can setup dates of access, the number of questions that can be added, and how those questions are created (from scratch, an existing custom question survey, or the Item Bank) for your administrators and/or instructors.

    

   NOTE

   The Custom Questions feature will become available to Administrators and/or Instructors on the Custom Questions Access Start Date, even if the Project is not yet Deployed.
   1. As a  CES Administrator, you can also allow instructors to select a default custom question survey to use over time in their courses.
   2. To enable custom questions, navigate to Account > Custom Questions > Settings.
      
      Note: In order for an instructor to use a default custom question survey over time, the following two selections must be enabled.
      
      
   3. In your course evaluation Project, click on the Properties tab and enable Allow Instructor to Select Default Survey.

   
   
   

5. Instructor Questions in Team-Taught Courses

   If using the Enable as Instructor question feature within your surveys (for courses with more than one instructor), you can choose between two options:
   1. Instructor Questions in team-taught courses are automatically presented for ALL instructors in the course: For those questions on your survey that have been enabled for Instructor questions, the question will repeat for each instructor enrolled in the course, with each instructor's name by each instance of the question. Used for courses with multiple instructors where the students have interacted with all instructors enrolled in the course.
   2. A list of instructors in team-taught courses is presented to the student, and Instructor Questions are only displayed on the survey for instructors selected by the student: When students first access the survey, they will be presented with a list of instructors enrolled in that course and will be asked to select the instructor(s) who they worked with in that course. Once the student has made their selection, for those questions on your survey that have been enabled for Instructor Questions, the question will repeat for each instructor selected by the student, with the selected instructor's name by each instance of the question. Used for courses with multiple instructors where the students will have only interacted with one or a few of the total instructors enrolled in the course.
      1. Require response for at least one (1) instructor prior to submitting: This selection requires the student/respondent to respond to at least one Instructor Question before they can submit the evaluation, otherwise a warning will be displayed to the student.
      2. Customize the text that displays on the top of the list: Display customized text at the top of the list of instructors, when presented to the student on the survey.

6. TA Questions in Team-Taught Courses

   If using the Enable as Teaching Assistant question feature within your surveys (for courses with more than one teaching assistant), you can choose between two options:
   1. TA Questions in courses with multiple TAs are automatically presented for ALL TAs in the course: For those questions on your survey that have been enabled for TA questions, the question will repeat for each TA enrolled in the course, with each TA's name by each instance of the question. Used for courses with multiple TAs where the students have interacted with all TAs enrolled in the course.
   2. A list of TAs in courses with multiple TAs is presented to the student, and TA Questions are only displayed on the survey for TAs selected by the student: When students first access the survey, they will be presented with a list of TAs enrolled in that course and will be asked to select the TA(s) who they worked with in that course. Once the student has made their selection, for those questions on your survey that have been enabled for TA Questions, the question will repeat for each TA selected by the student, with the selected TA's name by each instance of the question. Used for courses with multiple TAs where the students will have only interacted with one or a few of the total TAs enrolled in the course.
      1. Require response for at least one (1) TA prior to submitting: This selection requires the student/respondent to respond to at least one TA Question before they can submit the evaluation, otherwise a warning will be displayed to the student.
      2. Customize the text that displays on the top of the list: Display customized text at the top of the list of TAs, when presented to the student on the survey.

7. Survey Layout

   Choose to control which information appears to students on the survey header.
   
   

   NOTE

   These selections will also determine what information appears in report headers of the Detailed Report and Detailed Report + Comments.
   
   
   
   

8. Survey Exit Button (Optional)

   Including an Exit button on your survey will allow the student to exit the survey without submitting their responses. This option does not save or submit responses to the survey, and the student will be able to re-start the survey upon their return. The survey will continue to be active until student returns and clicks on Submit. If you select to include an Exit button on your survey, you can customize the text of the button within Project Properties, as well as choose to disable this feature X number of days prior to the survey end date, essentially forcing the student to complete the survey and click Submit (unless you have also enabled the Come Back Later button which would allow the student to defer the survey). If you are looking to boost response rates, one strategy is scheduling this option to be removed in the last couple days prior to the end of the survey date.
   
   

9. Survey Come Back Later Button (Optional)

   Including a Come Back Later button on your survey will give the student a chance to leave the survey and come back to complete the survey at a later time. This option saves the students responses that have already been selected on the survey, however these responses will not be included in the results data until the student Submits the survey. Survey will continue to be active until student returns and clicks on Submit. If you select to include the Come Back Later button on your survey, you can customize the text of the button within Project Properties. You also have two options to hide the Come Back Later button based on student activity or survey dates.
   1. Choose to hide the Come Back Later button X number of days prior to the survey end date, which will prevent the student from deferring the survey (unless you have the above optional Exit button enabled, which is another option to allow students to defer submitting a survey).
   2. Additionally, you can choose to hide the Come Back Later button after X attempts to exit survey with saving. This will hide the Come Back Later button after the student has clicked on it X number of times.

   We advise only using this option if you have a specific business process that requires it, as it gives a student an out to defer completing the survey which could negatively impact response rates.
   
   

10. Survey Submit Confirmation Box Text

    Available for course evaluation and general survey projects, the Survey Submit Confirmation Box Text allows you to add customized text to the confirmation box that respondents see when they click Submiton the survey.
    
    
    
    From the above example setup, below is the display of the Survey Submit Confirmation Box Text to the respondent:
    
    

11. Post-Survey Thank You Page

    Available for course evaluation and general survey projects is an optional page you can display to respondents after the submission of a survey. The Post-Survey Thank You Page can navigate respondents to other areas or web pages immediately after a survey is submitted, as opposed to driving them back to the Course Evaluations & Surveys Survey Dashboard. This feature allows you to add customized text or a link that displays immediately after survey submission. Enter and format text in the message area and insert a link to automatically display a customized page after respondents submit a survey. If this option is not selected the respondent will be directed to the Course Evaluations & Surveys Survey Dashboard upon submission.
    
    
    
    From the above example setup, below is the display of Post-Survey Thank You Page to the respondent:
    
    
    
    If your students need proof of completion for a survey, you may also consider using the Certificate of Completion Email Communication, which is setup on the project Communications tab.

12. Survey Opt-Out

    Project must be saved prior to enabling Survey Opt-Out. Enabling the opt-out feature will give the student an option to opt-out of taking the survey. Opted-out respondents add an additional student response status to your evaluation process: Not Submitted, Submitted and Opted-Out status for each student response. Opted out student responses are treated as “completed” in that they do not receive reminder emails; and, in the integration, the student is treated as if they have submitted their survey. Within your response rates for the project, an opted-out survey will be treated like a submitted survey in that it will not negatively affect your response rates.
    1. After enabling the survey opt-out feature, you can select the display type and choose to delay the display of this option until X number of days prior to the survey end date. This would first give students the option to complete and submit their survey prior to giving them the ability to opt out.
    2. You can customize the opt-out text, as well as the opt-out text confirmation that students will receive when they click on opt-out.
    3. You also have the option to include a question to respondents when they select to opt-out, asking why they are opting-out of taking this course evaluation survey.
       1. This can be a single selection question, write-in question, or both.
       2. Reporting for this question appears in the Opt-Out Reporting feature.
       3. You can also choose to make this question mandatory for the student to opt-out.

       

13. Student Alert

    The Student Alert feature is designed to facilitate one-way communication from students to their instructor and/or administration, and offers a process separate from the survey to allow students the ability to request follow-up contact. When enabled for a project, students will see a Contact Me (or customized text) button in the bottom right corner of their survey. When selected, the student would be presented with an additional window to input their feedback, as well as include contact information. This information is then submitted to the specific role selected by the EK Admin to receive this alert feedback.
    
    

14. Student Survey Notification Settings

    This project-level feature allows you to override the account-level Student Survey Notification settings for your LMS. The settings you configure here are specific to the Project, while Projects without this feature enabled and filled in will default to the account-level settings.
    
    Note: When enabled, if the Header and Body are blank, the system will automatically default to your account-level settings under Account > Integrations > (your LMS).
    
    With these settings, you can enable a customized survey notification to display automatically within your LMS to students who have active surveys to complete. If enabled, the system will check to see if the student has an active evaluation to complete when they are logged in to your LMS. If the student has an active evaluation, your customized survey notification will display along with a Go To Survey button (which is an LTI link into Course Evaluations & Surveys ) that takes the student directly to the survey for that course. Conversely, if the student does not have an active survey to complete, the survey notification will not display.
    
    The project-level Survey Notification can have a Do It Later button, which allows the student to defer the Survey Notification. If both the Do It Later button is removed and the Survey Come Back Later option is disabled, the only option will be for the student to select Go To Survey, forcing the student to go to their evaluation.
    1. Notification Box Header Text: Customize the Notification header text.
    2. Notification Box Body Text: Customize the Notification body text, with plain text, or you can insert HTML.
    3. Placeholders: Add the [LIMIT] and [COUNT] placeholders within the notification body text to provide the user with information about the project-level Survey Notification deferral settings. These placeholders are updated dynamically according to your limit counter settings. (see the below screenshots for an example).
       1. [LIMIT] Placeholder: This placeholder will display the deferral limit you have set for the project-level Survey Notification. This indicates how many times the user can select Do It Later on the Survey Notification or Come Back Later on the survey itself, or both.
       2. [COUNT] Placeholder: This placeholder is user specific and indicates how many times the user has deferred the evaluation. The evaluation can be deferred by selecting Do It Later on the Survey Notification or Come Back Later on the survey itself, or both.
    4. Show Do It Later Button: Select this option to enable the Do It Later button on the project-level Survey Notification.
    5. Enable Limit for Survey Notification Do It Later Button and/or Survey Come Back Later: Limit the number of times the project-level Survey Notification or the Do It Later button appears for a student with an active evaluation.
       1. Apply Limit Counter to: The limit counter will be applied to the Do It Later button by default, if enabled. Select Survey Come Back Later button to be included in the deferral settings when the Come Back Later button is clicked X number of times.
       2. Limit # of Clicks to: Set the deferral limit Per Day, or Overall for the evaluation period. If set to Per Day, when deferred the project-level Survey Notification will be suppressed until midnight of that day/12:00 AM the next day.

    When Limit Reached:

    Select from the below options to determine what happens when your click limit has been reached.
    1. Hide Do It Later Button
       1. Limit # of Clicks Per Day: When limit is reached, the Do It Later button will be suppressed until midnight of that day/12:00 AM the next day (based on Your Time Zone settings under Account > Site Settings (section) > Site Information).
       2. Limit # of Clicks Overall: When limit is reached, the Do It Later button will no longer appear for the evaluation period. Course-level dates apply.
    2. Hide Survey Notification for X Day(s) after limit reached
       1. Limit # of Clicks Per Day: When limit is reached, the Do It Later button will be suppressed until midnight of that day/12:00 AM the next day (based on Your Time Zone settings under Account > Site Settings (section) > Site Information).
       2. Limit # of Clicks Overall: When limit is reached, the Do It Later button will no longer appear for the evaluation period. Course-level dates apply.
    Example: Settings
    
    
    Example: Survey Notification with above settings
    
    
    With the project-level Student Survey Notification Settings enabled, you can monitor the survey deferral behaviors of students under Results > Deferral Reporting.

15. Term

    Enter or select a term name (this option is only used if your institution uses the Student Reporting Module, otherwise you can leave it blank).

16. Manage Courses

    Choose to allow instructors and/or administrators to review the courses they are enrolled in (or oversee within Course Evaluations & Surveys ), delete their courses from a project if they shouldn’t be evaluated, view, add or delete enrollments from their courses, and even manage the course-level survey and result access dates. There is also a Dashboard widget available for instructors and/or administrators to access this feature, and is controlled within the project by the CES Administrator.

    NOTE

    The Manage Courses feature will become available to Administrators and/or Instructors on the Manage Courses Access Start Date, even if the Project is not yet Deployed.

17. Save

    Always click Save after making changes within Project Properties.