Project Results - Aggregated Results

The Project Results feature allows CES Administrators, Node Administrators (with the Report Admin role), Instructors, and Teaching Assistants to view and download reports for specific projects. These reports provide access to evaluation results collected for a given project.

The Project Results feature includes the ability to run reports that display aggregated results. However, only CES Administrators and Node Administrators can access aggregated results by hierarchy level and by course within Project Results.

This article guides CES Administrators and Node Administrators (with the Report Admin role) through using this feature to view and download aggregated results for a project.

Note: To manage Node Administrators and their roles, refer to Manage Administrators.

Report Availability

Course-level reports are available for download from the following tabs within the Project Results feature:

• Courses
• Course Section
• By Instructor
• By TA

Important: The Courses tab will not be available if Course Results is not enabled. To enable Course Results, refer to Results Settings.

Data Scope and Limitations

• Results in the By Hierarchy Level and Course tabs are aggregated. Only CES Administrators and Node Administrators can access these aggregated results within Project Results.
• Targeted Survey question results are available at the hierarchy level only if the questions were added at that level in the project.
• Targeted Survey question results are available by course section only if the questions were added to individual courses in the project.
• Custom Questions are available only in course-level reports.

Getting Started

Accessing Aggregated Project Results

1. Log in to Course Evaluations & Surveys as a CES Administrator or Node Administrator.
   • Node Administrators must have the Report Admin role to access Project Results.
   • CES Administrators can assign this role through Manage Administrators, if needed.
2. Select Results from the top navigation bar, then select Project Results.
3. In the Project Results table, locate a project.
   • Use the search fields to find a project by name or filter by date range.
4. Select the project to open the Project Results page.
5. Select a tab from Project Results: 
   
   • By Hierarchy Level: Aggregated results for a selected hierarchy level.
   • Course: Aggregated results for courses based on Course Results configuration. If unavailable, Course Results is not enabled.
   • Course Section: Aggregated results for selected course sections.
   • By Instructor: Aggregated results for selected instructors.
   • By Teaching Assistant: Aggregated results for selected teaching assistants.

View and Download Results

View Results On-Screen

The Short Report and Detailed Report can be viewed directly within the platform.

Tip: Use this view for quick sessions where you need to review and analyze results on the fly without cluttering your downloads folder.

How to Access On-Screen Reports

To view the on-screen reports directly on your screen:

1. Locate the course or hierarchy level you wish to inspect. 
2. Click the View (eye) icon located in the corresponding row. 

Exporting Your On-Screen Results

If you decide you need a hard copy of the short report you are currently viewing, click the Export button to save the report to your device.

Standard Report Types Available for Download

• Detailed Report: Quantitative report without write-in comments (PDF).
• Detailed Report + Comments: Quantitative report including write-in comments (PDF).
• Short Report: Condensed quantitative report without write-in comments (PDF).
• Short Report + Comments: Condensed quantitative report including write-in comments (PDF).
• Response Report: Displays individual respondent answers rather than aggregated results. This report can only be downloaded from the Course Section, By Instructor and By TA tabs within Project Results. 
• Raw Data: Excel file containing raw results data. This file contains the following two spreadsheets:
  • Raw Data: Each respondent appears on a separate row with their individual responses.
  • Question Mapper: Maps column labels (Question 1, 2, 3, etc.) to the full question text.

Note: From the Course and Course Section tab, you can download reports for individual courses using the download option in the View column. Additionally, available report types are managed through Results Settings.

Batch Reports for Aggregated Course Results

1. Select courses using the checkboxes next to each course. At least two courses must be selected. 
   • Use search fields to locate courses by course code, title, or hierarchy level.
2. Select Batch Export Selections above the Results table.
3. In the pop-up window that appears, configure your report using the following fields:
   • Report Name: Enter a name for the report.
   • Report Type: Select a report type (e.g., Raw Data, Short Report).
   • Choose an output option:
     • Download Multiple Reports as ZIP File for Selected Courses: Generates a ZIP file with all individual course level PDF reports.
     • Merge Multiple Reports into one PDF for Selected Courses: Creates a single PDF with all selected courses.
     • Aggregate Data for Selected Items into One Report: Creates a comparison report organized by survey question.
4. Select Go to generate the report. 

Batch reports may take time to generate. When complete, an email notification with a download link is sent to the CES account used to request the report.