Account Results Settings

Access Results Settings

To access Results Settings:

1. Navigate to Account > Reporting (section) > Results Settings.

Project Results Tab

1. Report Theme

   1. Click on Report Theme to create a theme for all reporting within the Project Results, Instructor Results and Report Builder 2.0 areas. NOTE: the theme will only appear on reporting for Course Evaluation results. It will not appear on results for General Surveys.

      

2. Report Types

   1. Under each role, CES Administrator, Administrator, Instructor, and Teaching Assistant, is a list of available report types.
   2. Click on the desired report type to view the report settings dialog.
   3. Allow CES Administrators, Administrators, Instructors, and Teaching Assistants access to specific report types by selecting Enabled, as well as select/deselect report criteria.

   4. Click Save changes.

      1. Detailed Report: A quantitative Detailed Report in PDF format.
      2. Detailed Report w/Comments: A quantitative Detailed Report including write-in questions and comments in PDF format. If disabled, access to results for write-in questions and additional comments for single selection questions is restricted.
      3. Short Report: A quantitative one page report in PDF format.
      4. Short Report w/Comments: A quantitative one page report including write-in comments in PDF format.
      5. Feedback: Feedback results between instructors and administrators.

      6. Raw Data Report: A quantitative Excel raw data file.

         NOTE: Enabling or disabling report types listed here will only affect Course Evaluation project results. Disabling specific report types under Results Settings will not affect the reports that are available in General Survey Projects. The report types that are available by default in General Survey Project are Detailed Report, Detailed Report + Comments, and Raw Data report.

   5. Click on any of the reports to enable/disable that report as well as configure the report based on your preferences. For example, below are the settings for Short Report, where you can enable/disable the Short Report and configure which fields you wish to appear in the Short Report:

      

3. Raw Data Report

   1. Directly control which additional system fields are included in the Raw Data files for CES Administrators, Administrators, Instructors, and Teaching Assistants.
   2. Select the metadata field(s) available to users under that role in raw data files within the system.

   3. If you make changes to the data included in the Raw Data File you will need to click Reset Reports to reflect the changes in subsequent reports.

      

Restrict Results

1. This feature operates on AND logic, meaning a course must satisfy every individual criterion simultaneously to be included in reporting.  Using the restrictions for Instructors in the screenshot above as an example: if a course has only 2 students and one completes the survey, the response rate reaches 50%. However, despite meeting the percentage threshold, the course remains hidden from instructors because both the total respondents and the overall enrollments fall below the required minimum of 3. All conditions must be met for the data to become visible.

2. As a note, when using the CES Cross-Listing feature, enrollments may affect which data is available to specific users with Restrict Results settings. For example, if the parent course has 2 responses and you have a Restrict Results setting that a course needs to have 4 or more responses to appear in reporting, then this course will not appear in reporting even if the combined number of responses in the parent and child(ren) exceeds 4.

3. If you do not want to use the restriction, enter a 0.

Course Results

1. Course Results allows you to automatically aggregate course sections up to the course level for reporting purposes.

2. Courses are defined as a grouping of course sections. For example, if you are offering 5 sections of one course (BIO101), based on your course identifiers, you can group the data from those sections into one course to view an aggregated report for all of those course sections within Project Results By Course tab.

   Note: The course information within your Course Code or Course Unique ID must be standardized across course sections for Course Results to work correctly.

   

3. Setup

   Once you enable Course Results, you must define how to aggregate courses based on either the course codes or course unique identifiers.

   1. Use hashtags to represent the static components of the course code/unique id and question marks to represent the course section, or the variable characters

      1. Example: BIO101_01 = ######_??
      2. Where BIO101 is the static component of the course code and 01 represents the variable component, or course section, that will change between course sections.
   2. 1. The course title must be the same across sections. If there is more than one instructor across course sections, all instructors will be listed at the top of the reports.You can select the option to include the course title and instructors in Course reports as well.

Report Builder 2.0

1. Turn on and off access to Report Builder for CES Administrators, Administrators, Instructors and/or Teaching Assistants.
2. If your account has both Report Builder and Report Builder 2.0, Report Builder 2.0 will be disabled for all roles by default, then the CES Administrator can control exactly when their institution moves to Report Builder 2.0, and to which end-user role(s).
3. Report Builder 2.0 can be used for any project, new and old, however, we recommend enabling Report Builder 2.0 and disabling Report Builder when timing makes sense for your institution.

Instructor Means

1. Turn on and off access to Instructor Means Reporting for CES Administrators and/or Administrators.

2. Student Alert

   

   1. Allow Administrators and / or Instructors to access Student Alert reporting.