How to Enter Results, Findings, and Actions in an Assessment Plan

Adding Results to the Assessment Plan

Once Measures have been added to the Plan, the next step is to enter the Results of those Measures. To begin, click the Add Results button for the Measure.
Add Results.png
 
This will present a page from which the Results format can be selected. Please note that you may not see all of the following options, based on the type of Outcome assessed, and details associated with the Measure.

Results Format.png
 
I want to send emails and collect scores from faculty: This option is only available for Measures associated with Courses. Additionally, the Courses themselves must have associated Course Sections that fall within the Reporting Year connected to the Plan itself. If this option is chosen, Planning & Self Study will send an email to the faculty members that lead those specific course sections, prompting them to enter their students’ scores. If the option to Send Emails and Collect Scores from Faculty is not present, please check to ensure that that the Measure Data Request email notification is enabled. (Managing Email Notifications)
 
I want to upload the assessment results files: This will allow the user to upload a data file as evidence.
 
I want to enter the count of students who meet/do not meet the criteria: This option allows the users to enter the number of students who met or did not meet criteria for outcome achievement, and those results will display as a data graphic. A single record of Counts can be added, or an individual Count can be documented per Course Section. 
 
I want to align results from another system: This option allows adding Results that were collected in the institution's LMS OR from additional Watermark products (Student Learning & Licensure; Outcomes Assessment Projects, Course Evaluations & Surveys). 
For information on adding Results from Canvas, please click HERE.
For information on adding Results from Blackboard, please click HERE.
For information on adding Results from Brightspace (D2L), please click HERE.
For information on adding Results from Student Learning & Licensure, please click HERE.
For information on adding Results from Outcomes Assessment Projects, please click HERE.
For information on adding Results from Course Evaluations & Surveys, please click HERE.
Please note that, while you cannot change the Results method without deleting the data that has already been collected, the Results that were entered for the chosen method can be edited at a later point. In other words, if the option to enter Counts is selected, the actual Counts themselves can be edited later on. 
Once the Results are added, select Save & Close in the top-right. 
Save & Close.png

Uploading Assessment Results Files

After selecting "I want to upload the assessment results files", click the Upload New File button. This will produce the computer's file directory, from which a single or multiple files can be selected for upload.
Upload New File.png
 
 After the file(s) is uploaded, it will appear with options to download or remove it.
 
Uploaded file.png
 
There is also the option of the Summary tab, where additional Narrative information relevant to the Results can be added.
Summary.png

Entering Count of Students who Meet / Do Not Meet Criteria

Selecting "I want to enter the count of students who meet/do not meet the criteria" will present the option to enter Count data for students who Exceeded, Met, Approached, or did not meet the outcome connected to the Measure.
Please Note: The category titles may vary based on the institution’s settings in Planning & Self-Study. 
After the Counts are entered, select "View Results".
Count Results.png
 
The data will now display as a bar graph.
Graph.png
Selecting "Edit Results" in the bottom-right will allow the Count data to be edited as needed. 
There is also the option to enter student Counts broken down by Course Section, if your Measure is associated with a Course that has Course Sections offered during your Plan year.
To begin, select "Counts for each section" and click "Enter Counts". Planning & Self-Study will automatically aggregate totals across all Course Sections.
Enter Counts.png
 In addition to entering Count data, users can also upload supporting documentation as well as a Narrative Summary. Start by expanding the "Toggle Summary" setting, which presents both the file uploader and Summary entry box. 
Toggle Summary.png

Remove and Change Results

It may be the case that after a user begins entering Results, they decide that they would prefer to start over using a different Results collection method. In this case, they can easily delete the Results that have already been entered and start over by selecting "Change Collection Method", which appears in the top-right of the Results entry area. 
Change Collection Method.png
 
This will open a pop-up window which will prompt the user to confirm their decision. Selecting "Yes, Delete Results" will delete all data already entered and allow for a new Results collection method to be selected.
Delete Existing.png

Analyzing Results with Findings

Once the Results have been documented, the next step is to enter the Findings. 
To begin, select "Analyze Results" under the Measure title.
Analyze Results.png
Next, scroll down to the Findings category.
Findings.png
 
The first option in this category is to document the Measure Status for this Measure. From the dropdown menu a user can select whether the criteria for this Measure was Met or Not Met, based on the Results.
 
After selecting the Measure Status, there is the option to enter a narrative Analysis, as shown in the screenshot above.

View Past Findings

If the same Measure was used in one or more previous Assessment Plans, the user will have the option to view the Findings that were created against it in the previous Plan(s). 
This is done by selecting "Past Findings" in the top-right of the Findings entry area. 
Past Findings.png
This will present a panel that opens on the right-hand side of the screen. The panel will display all previous Plans that the Measure was assessed in, with relevant Findings data:
Past Findings panel.png

Adding/Editing Actions

Once Results and Findings have been documented, the user will have the opportunity to create Actions, thereby closing the loop on assessment planning. Selecting "Add Actions" under the Measure title will begin the process. 
Add Actions.png
 
Next, scroll down to the Findings entry area and select "Add New Action".
Add New Action.png
 
This will open the Actions panel on the right-hand side of the page, in which the user would select the type of Action they would like to document:
Action Type.png
Once the Type is selected, the Action Status, Description, and optional Due Date can be entered.
Action Description.png
 There is also the option to enter an optional Budget component, should the Action require budgetary approval. This can be done by selecting "Add Budget Request".
  
Once the Action is created, it will appear below the Findings entry area. Actions can be edited or deleted at any time by selecting either the Edit or Delete options to the right of the Action Name.
Action.png

Analyze Outcome  

After all of an Outcome's Measures have been created, and their Results, Findings, and Actions have been documented, an overall Analysis of the Outcome itself may be desired. 
To begin, select "Analyze Outcome", located beneath the list of Measures.
Analyze Outcome.png
This will present an Outcome Analysis text entry area, as well as an Outcome Status drop-down. 
The Outcome Analysis area allows for relevant Narrative to be added, while the Outcome Status drop-down is where users would select whether the institution met or did not meet the criteria called for by the Outcome. 
Lastly, there will also be the opportunity to document any Actions that are not specifically tied to a Measure. 
Outcome Analysis.png
 
 
 
 
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