In Planning & Self-Study, Program assessment plans are able to be reviewed via rubric evaluation.
Creating a New Review
The administrator can create a review for an organization with a unique title, due date, rubric for evaluation and can then allocate it to multiple organizations. You can assign a specific reviewer to a specific organization or to multiple organizations, allowing for an easy routing experience.
Rubrics for reviewing assessment plans can be created by the administrator. There are up to five proficiency levels and multiple criteria for evaluation, as well as a point value and a description for each criterion and proficiency level.
Create a rubric and establish a review process by navigating to the Plans area on the left-hand side of your homepage and open the assessment plan for which you wish to establish a review. Once in the plan, select the Reviews option in the top-center of the screen. On the following page, the Rubrics button will appear to the right. Select this, followed by "Create New Rubric."
Email Notification for the Reviewer
After a reviewer is assigned and an assigned assessment plan is submitted, the reviewer will receive an email notification that the plan is ready for review. If the reviewer is assigned later in the process and multiple plans to which they are assigned have already been submitted, they will receive one email notification, rather than multiple emails cluttering their inbox at the same time. The reviewer will receive a reminder email to complete the review within 48 hours of the due date.
As with previous email notifications, you may choose to turn these notifications off. The toggle button under Admin > Notifications now allows users to enable/disable email notifications.
Reviewer Receives the Review
When the work is ready to be reviewed, a Review card, named after the review, to access the submissions can be found under the Service and Committee Involvement section on the homepage.
When opening a submission, reviewers can see the work presented on the left and the criterion on the right. The “vertical view” vantage point of the rubric allows the submission and the individual criterion to be read together easily. Reviewers can select a proficiency level from the right side panel and then click show more to see the full description of that proficiency level.
When the Reviewer clicks Review and Submit, a full flyout with the rubric displayed in a more traditional format appears, with an error message if any criterion is left unanswered. When the toggle button is enabled, all of the criterion descriptions and the proficiency level are displayed. The reviewer can also leave comments on this page.
Contributor Receives the Feedback
Once reviews are completed, contributors can easily access them through the Docs and Reports tab of the organization profile.
The feedback for plans still in progress appear in the In-Progress tab, while feedback for plans that have been completed appear in the Docs and Report tab.
Additionally, Admins are able to drill into individual programs or other unit reviews through the Organization Management area.
When the review results are opened, they can be downloaded as a PDF.