Downloading an Individual Submission

The sensitive nature of review materials may be an important topic for your institution. An institution can thus enable or disable the ability for process participants (candidates and reviewers) to download the contents of a submission via a General Work Request submitted by the institution's Faculty Success Administrator.

If your institution allows you to download submission contents, you can utilize the download option to review materials outside of Faculty Success for offline viewing. Keep in mind that submissions can be downloaded in bulk. For more information on how to download submission contents in bulk, see Downloading Submissions in Bulk

The ability to download a submission will be available from the following places of the Workflow utility:

  • When viewing a submission a download button (Screenshot 2023-11-30 at 1.14.03 AM.png) will be visible in the upper right corner of the submission.
    Screenshot 2023-11-30 at 1.11.57 AM.png
  • When viewing a submission via the History table you can download a submission by clicking on the facing down arrow in the ACTIONS column and selecting "Download."
              Screenshot 2023-11-30 at 1.16.48 AM.png
  • If you have access to the Submission Table, a submission can be downloaded by navigating to the ACTIONS column and selecting "Download" to obtain the submission's contents.

When you choose to download a submission, a prompt will appear directing you to specify the download format. This prompt displays two download formats for the submission, each with its own retrieval method. The specifics of these download processes for each format are provided below.

  • Download submission for online viewing:

    • An HTML file will be automatically downloaded to your computer, which when accessed will replicate how a user would see the submission while online.
    • To view or download uploaded documents, you must be logged in or have an active Faculty Success session.
    • This format is best suited for reviewers who do not need access to uploaded files, as it reduces download size significantly.
  • Download submission with files to my computer:
    • A single zip file will be automatically downloaded to your computer, containing:
      • An HTML file that replicates how a user would see the submission while online.

      • A sub-folder for each step containing reports and file attachments added to that step, beginning with the first step (Step00), which is the Candidate step that initiated the review process.

    • Viewing the attachments does not require access to the uploaded documents, however, to access the file links in a report, an active Faculty Success session or login is required.

 

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