User Experience: External Reviewer

When an External Reviewer clicks the link from their invitation email, they are taken to a landing page to Accept or Decline an invitation. The subject they are being asked to review is included on this landing page. If an External Reviewer Declines an invitation, they are able to change their mind at a later date and Accept an invitation previously declined.mceclip11.png

If an invitation is Accepted, the External Reviewer is taken directly into the form created by the Workflow Client Administrator. If, after reviewing the form an External Reviewer wants to Decline the invitation, this can be done after Canceling or Saving the form.mceclip10.pngmceclip9.png

After completing the review, an External Reviewer can submit their response.mceclip8.png

Once a response is submitted, the External Reviewer receives a confirmation message thanking them for their review. (This is not customizable). They will also be prompted with the option to download a copy of their review for their records.mceclip7.png

Each link that an external reviewer uses expires on use. If a review is saved in progress, a new URL will need to be generated to continue work on the saved form. Workflow will bring the user to a confirmation page letting them know they need a new link, and upon confirmation they will receive a system-generated email with a new URL. A user can also reply to their initial email and ask the on-campus reviewer to generate a new URL for them.mceclip6.pngmceclip5.pngIf an external reviewer tries to access their review after the submission has been sent back to a prior step, they will receive a note stating that the campus is not quite ready for their review and to check back later or contact the on-campus reviewer.mceclip4.pngIf an external reviewer tries to access their review after the submission has been advanced past this step, they will receive a note stating that the campus no longer needs their review.mceclip3.png

If an external reviewer tries to access their review after the submission has been completed (either an Early Complete, or a normal Complete), they will receive a note stating that the campus no longer needs their review.mceclip2.png

If an external reviewer tries to access their review after the submission has been completed (either an Early Complete, or a normal Complete), they will receive a note stating that the campus no longer needs their review.mceclip1.png

If an external reviewer tries to access their review after a schedule has been terminated (and all associated submissions deleted), they will receive a note stating that they no longer have access.mceclip0.png

 

 

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