Activity Field Types

Access to this product feature is dependent on your institution's Watermark agreement
Base ☑ | Faculty Accomplishments ☑ | Reviews, Promotion and Tenure ☐ | Web Profiles ☐

The following table shows the available field types in Faculty Success. You can add Help Buttons, which open a pop-up window with content written by your institution, to any field. We cannot add Help Buttons to the Main Menu or to summary screens.

Field Types in Alphabetical Order

Field Type	Usage Example	Data Stored/Purpose
Checkbox List	Qualifications Area(s) of expertise	Boxes that are selected or cleared to turn a value on or off. You can select more than one value. For more information, see Checkboxes and Drop-Down Lists.
Checkbox, Single	Confirm your record Display in directory	A box that is selected or cleared to turn a value on or off. For more information, see Checkboxes and Drop-Down Lists
Date	Date of hire Date of tenure Date published	A combination of month, day, term, or year fields. The Date field enables users to enter a date by picking the month or term from a drop-down list, and/or typing the day and year into a text box with validation rules. For more information, see Date Fields.
Drop-Down List	Department Classification Position/rank Academic term	List of predefined values from which users can select only one value. The drop-down list ensures data integrity and consistency, and limits input values to those designated by your campus. All drop down lists have type ahead functionality available, allowing users to see a list of pre-defined options as they input data. For more information, see Checkboxes and Drop-Down Lists.
Dynamic Sub-Answer (DSA)	Associating multiple contributors with intellectual contribution records Associating multiple intellectual contributions with grant records	Enables user to create multiple sub-records within a record. Enables users to associate one record with multiple sub-records. For more information, see Dynamic Sub-Answers (DSAs).
Numeric	Credit hours Number of undergraduate students advised Teaching workload percentage	Numerical values with validation rules: integers, decimals, percentages or currency.
Phone Number		Stores integers in a phone number format.
Radio Button	Compliance options for Conflict of Interest screens Fields with a Likert scale response	Selects the text of the field label as the response for the record. Mutually Exclusive of other response options.
Record Reference	Associate users' intellectual contributions with presentations Associate user-defined goals with objectives	List of records entered by the user in another screen from which the user can select only one value. You can choose to display values from one or more fields within this reference drop-down field. Creates an association between two records. For more information, see Record Reference.
Store File	Photographs Syllabi Full-texts of intellectual contributions Presentation files	Store a file to supplement activity data. Creates a central repository of files related to teaching, research and service.
Text Area	Brief biography Description of pedagogical innovations Brief description of responsibilities	Multiple lines of up to 20,000 characters. (See below for more information on character limits)
Text Box	Title of article Course names Sponsoring organization Web address	Single line of characters.
Time	Course time Office hours	Stores integers in a time format.
User Reference	Authors Presenters Instructors Inventors	Search box of your instrument's user accounts. Should specify whether the creator of the record or all users associated with the record should have the ability to edit/delete the record. For additional information, see User Reference.
Yes/No	Course Style Tenure track On leave	Drop-down list with yes and no values. Used to answer a yes/no field.

Character Limits

A 20,000 character limit (character, not words) is enforced on text fields within Faculty Accomplishments. You can see this by downloading the Configuration Report and looking at the Max column.

You could always request to have this setting customized and choose something less than 20,000 characters through a Screen Revision work request. Keep in mind that for existing data, a field does not allow you to go beyond the text limit, so copying/pasting text into a field that exceeds the limit will fail the copy. In addition, you need to clear the field before you do a paste if you’ve hit the limit, it does not replace and then the delete, so you will hit the limit on a paste if there is text in the field and you are close to the limit.