Form Builder: Context & Answer Types

Form Context

The context of a form controls where a form can be used in the system.
 

Context

Location

Use

Accreditation Feedback Request Form Accreditation Management Used to collect feedback from shared sites
Actions Form Assessment Planning One of the forms in the assessment plan template or the course based assessment plan
Admission Application Form Admission Applications Used by students submitting an admissions application
Admission Review Form Admission Applications Used by application reviewers to determine the eligibility of each student
Analysis Form Assessment Planning One of the forms in the assessment plan template or the course based assessment plan
Application Form Applications Used by students submitting an application
Application Review Form Applications Used by application reviewers to determine the eligibility of each student
Artifact Template System Wide Used by students to document knowledge, skills, and dispositions through assignments, portfolios, course binders and field experience binders
Assessment Tool System Wide Used by instructors to evaluate assignments, projects, course binders, and/or portfolios
Course Based Data Collection Form Assessment Planning Used to collect student evidence from courses through Measures with table answer type only
Course Evaluation Form Course Evaluations Used to collect feedback and input from students
Curriculum Map Data Collection Form Assessment Planning Courses Used to collect additional faculty feedback on program outcomes from a curriculum map
Data Collection Form Assessment Planning Used to collect evidence from instructors and other individuals through Measures
Degree Plan Advisement Used to create a degree plan for a specific major; track student progress through the major and aid in advisement
Faculty Qualifications Activity Form Faculty Qualifications Extends the possibilities for data collection in Faculty Qualifications
Feedback Form System Wide Used to give feedback on artifacts or applications
Field Experience Form Field Experience Used to assess students during their field placement
Plan Data Entry Feedback Form Assessment Planning Used to provide feedback about student learning outcomes and program assessment plans
Plan Measures Form Assessment Planning One of the forms in the assessment plan template or the course based assessment plan
Recommendation Form Assessment Planning One of the forms in the assessment plan template or the course based assessment plan
Result Form Assessment Planning One of the forms in the assessment plan template or the course based assessment plan
Survey Form Surveys Used to send traditional and kiosk surveys


Context-Response-type-table-1.jpg

This table shows what kinds of form contexts different users will interact with in the Tk20 system.


Answer Types

When adding an Entry or Question to a form in Form Builder, you must select an Answer Type. The Answer Type you select can impact your reporting capabilities, thus it is important to select an Answer Type that will you allow to collect and view data your institution needs. Answer Type options in Form Builder are listed below, along with a description and example.


Note(s): Answer Type options that can be aggregated in a report are denoted by an asterisk (*).
 

Answer Type

Description

Date Form recipients can bring up an interactive calendar from which they select the appropriate date.
Date/Time Form recipients can bring up an interactive calendar from which they select the appropriate date. They can also select the hour, minute, and AM/PM.
Single Line of Text Inserts a single line of text into which users can enter a few words (up to 255 characters).
Large & Small Text Areas Inserts a text box into the form into which users can enter their response. Both the Small text area and Large text area Answer Types have the same character limits. The only difference between the two is the amount of physical space occupied on the form.
Decimal Number (allows numerals and decimals) The question asked requires entry of a number that may be in decimal form (e.g., 2.6, 1.5). If the answer does not require decimals, you can select Whole Number (allows only numerals).
*Whole Number (allows only numerals) The question asked requires entry of a whole number (a number that will NOT be in decimal form). If the answer requires decimals, you can select Decimal Number (allows numerals and decimals).
*Likert Scale Inserts a series of questions with a fixed set of answers into the form. To use this type of answer type, enter the possible answers (e.g., Agree, Neutral, Disagree) and point values for each possible answer. Add questions or add headings with instructions.
*Multiple Choice/Drop-down Menu Inserts a drop-down menu into the form from which users can select one correct answer.
*Multiple Choice/Radio Buttons Enables users to select one correct answer by filling in a radio button.
*Multiple Choice/Checkboxes (multiple correct answers) Enables form users to select more than one answer for an entry or question by checking a box next to each answer selection.
*Table Inserts a table into the form. Row entries will be completed by the recipients.
*Rubric Select to build a rubric within the form. Rubrics have several configurable options including number of criteria, number of performance ratings, point and range values, criterion description per performance rating, and comment per criterion. Can choose to remove NA on rubric criteria.
*Scoring Rubric Select to build a rubric that accommodates points and weights, including decimal numbers. Only available when form context is set to Field Experience Forms or Assessment Tools.
Heading Inserts a line of text with no answer. You can use a Heading to create sections, add additional instructions, or help organize your form.
File Allows users to upload a file from their computer into the form. Single file upload and multiple file upload options are available.
User Attribute Auto-populates an attribute of the form recipient into the form. The attribute auto-populates when the form is received by the recipient. User attribute allows you to view information about a user while minimizing user entry error. Available attributes include:

 

  • Name
  • Username
  • Date of Birth (DOB)
  • Race & Religion
  • Major(s) & Program(s)
  • Personal Identification Number (PID)
  • Primary Role & Secondary Role(s)
  • Organization(s)
  • Email
Course Courses can be selected from any term available in the system to be added to the form.
 
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