DRF Template Construction

To Access the DRF Template Builder Tools

1. Click TS Coordinator from the top menu and then click DRF Template Builder

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2. Click Create New

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3. Enter a title for your new DRF Template then click Create New DRF Template

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(Optional) If you created custom folders on your homepage to organize your work, you can choose to add your new DRF Template to one of these folders by selecting the folder name from the Add to Folder drop-down menu.

4. This takes you to the first step of the DRF Template Builder, Starting Format

 

Choose a Format

Start to create a new template by choosing a starting format for your DRF. The starting format is a basic skeleton that will be used as the organizing structure for the folio.

 

You can further customize the format to your specifications in Step 2 of the DRF Template Builder.

 

Select the pre-set format that fits your program, or choose custom categorization to design your own structure. Your learning community may have other formats in addition to those listed here.

 

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To select a starting format:

1. (Optional; strongly suggested) From the Format tab, click Structure for any format to preview the contents.

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2. A template structure in the selected format is displayed in a pop-up window.

 

3. Click Close Window to close this preview.

 

4. Click Select next to the starting format you prefer.

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CREATE THE STRUCTURE

Structure and Requirements

Each time you create a new template, before you can begin to customize your selected starting format, you are navigated to an overview of Structure and Requirements.

After you have familiarized yourself with these concepts, click Start Working on Structure & Requirements
to continue on to the work area.


You can return to this overview at any time by clicking the Read More about Structure/Requirements
button in the upper left of the Step 2: Structure/Requirements work area.


Regardless of the type of starting format you selected, a Directed Response Folio is organized in three levels:

 

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  • Each category and requirement is assigned a name by the Template creator.
  • A maximum of 500 total items (Categories plus Requirements) can be included within each Template.
  • Evaluations of student artifacts or performance can occur at either the Category or Requirement level.

 

ABOUT THE STRUCTURE/REQUIREMENTS WORK AREA

Navigate to the Step 2: Structure/Requirements work area by clicking the related tab in the DRF Template Builder. You are automatically navigated to this same page when you click Start Working on Structure & Requirements from the overview displayed during a template's initial creation.

The DRF Template Builder Work page is divided into two panels. The left panel displays the entire the structure of your DRF template. You can expand/collapse the view of this structure to assist you in navigating and managing the DRF.

  • Click the '-' and '+' symbols to the left of any category name to hide or view the related requirements.
  • To hide or reveal ALL requirements for all categories, click the Collapse All or Expand All button at the bottom of the left panel.

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For one selected area at a time, the wider right panel enables you to customize directions, determine valid content types for submission and/or provide attachments.

 

 

 

 

Manage DRF Categories & Requirements

The left panel of the DRF Template Builder Work area provides you with a view of the structure of your template. Template areas are always shown as a "tree", headed with General Information. Requirements (third level areas) are always organized within Categories (second level areas).


A set of buttons at the top of the left panel of the Work area enables you to access tools to customize the structure and specific areas:

 

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Add a Category or Requirement

Regardless of the structure you have selected, you will build your DRF template by adding items at two levels:

 

Categories are considered the "parent" level items of the DRF Template structure and display in the left panel in a bold font. Used to organize requirements, categories may be available to Authors or for Administrative purposes only. Authors are not able to submit work at the category level.

 

Requirements represent the work to be collected from Authors (submission requirements) or performance evaluations or other information about Authors entered by Evaluators (no submission requirements).


A maximum of 500 total items (Categories plus Requirements) can be added to any DRF Template.

 

You can add categories and requirements either from the Add button at the top of the left panel OR by using the context menu. The position of your newly-added item in the structure will depend on the existing item that was highlighted when you decided to add.

 

If you have highlighted… and choose to add… your new item is added, it will appear:
General Information When General Information is
highlighted, you can only
choose to Add a category.
immediately below General Information (i.e. at the top of the structure)

A Category level item

a category (either Available to
Author or Administrative Purpose Only)
immediately below the highlighted category. This becomes the "next" category level item in the
A Category level item a requirement of any type
available (e.g. submission, no
submission, Test/Exam GPA)
immediately below the
highlighted category. This
becomes the "1st" requirement
within the highlighted category.
A Requirement level item a category (either Available to
Author or Administrative Purpose Only)
immediately below the highlighted requirement. This becomes the "next" category level item in the structure.
A Requirement level item a requirement of any type available (e.g. submission, no submission, Test/Exam, GPA) immediately below the highlighted requirement. This becomes the "next" requirement within the selected category.

 

 

 

To add a new category or requirement item to a DRF Template:

 

1. Highlight an existing item in the structure. Your new item will be positioned below this item.

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2. Click the Add button at the top of the left panel.

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                                                                   OR

Hover your cursor until a gray arrow appears to the far right of the highlighted item's name, then click the
arrow to view the context menu.

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3. A pop-up menu displays the possible types of items you can add.


When General Information is highlighted, you can only choose to Add a category. There are two types of categories available.

 

Available to Author Administrative Purpose Only
Categories Available to Author appear in the
Author’s DRF. These categories can contain both submission and no-submission requirements.

An Administrative Purpose Only category and its requirement(s) do NOT appear in the Author’s DRF, nor in any previews or shared versions of the DRF.


Only Evaluators, Evaluation Managers, and those with reporting permissions are able to view these categories and their contents. These types of categories can be used to collect administrative information about Authors from
Evaluators. Administrative categories cannot contain submission requirements.

 

 

If you want to add a requirement level item, choose whether you want to add a Submission Requirement, No Submission Requirement, Test or Exam, or GPA type of requirement.

 

Requirement Type Description
Submission The Submission requirement requires Authors to add work and submit the requirement before
evaluation can begin. Once the requirement has been created, you can add directions to guide the Author in fulfilling the requirement, as well as select the types of response options that are appropriate.
No Submission The No Submission requirement does not require any work to be submitted. The evaluation can be completed once the Author’s DRF has been activated
Test or Exam The Test or Exam requirement is a type of No Submission requirement that enables Evaluators to enter or import numeric scores for Authors with whom they are grouped. To import scores for the Test or Exam requirements, Evaluators need to prepare the data in a CSV file.
GPA The GPA requirement is a type of No Submission requirement that enables Evaluators to either enter or import numeric Grade Point Averages for Authors with whom they are grouped. To import scores for the GPA requirements, Evaluators need to prepare the data in a CSV file.

Until you have chosen the level of evaluation for your DRF Template, you can ONLY add Submission type requirements. When adding requirements to an Administrative Purposes category, you must select one of the No Submission requirement types; Submission requirements CANNOT be added to this type of category.

4. Whichever item you have chosen to add, you are navigated to a pop-up box where you will name this
new item.


If this Template is currently associated with an ACTIVE DRF Program, this box will include a reminder that your changes may impact Authors and Evaluators enrolled in that Program.


                    a. Enter a short Title (maximum of 35 characters). Titles are used to represent categories and
                        requirements in reports as well as in the left panel structure display of the
                        Structure/Requirements and Work pages.
                    b. (Optional) Enter a Descriptor that further explains the category/requirement (maximum of                          100 characters. Within the DRF, the descriptors are displayed together with the titles.

5. (Optional) To quit without adding this item, click Cancel.


6. Click Create to complete adding your new item to the structure and return to the main
Structure/Requirements page.

 

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If evaluation methods have been set, you can prevent Author AND/OR Evaluators in the related
Program from viewing specific categories/requirements by adjusting the Author and Evaluator
Visibility settings on DRF Program Management>DRF Template page.

 

 

 

 

Change the Type of Requirement

No Submission requirements can be changed to Submission requirements at any time. However, Submission, Test or Exam and GPA requirements, cannot be changed to alternate types of requirements.


To change a No Submission requirement to a Submission requirement:


                    1. Click the name of the requirement in the left structure panel. The right panel of the                                      Structure/Requirements page is refreshed to display that requirement.
                    2. Click the Change to Submission Required button.

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This change is IRREVERSIBLE. Only Authors who have not yet been evaluated will have the ability to
submit work in response to this changed requirement.

 

                  3. A pop-up box requires you to confirm this change.
                         a. (Optional) Click Cancel to exit without making a change to the nature of the requirement.


                 4. Click Change to Submission Required to complete the change.

 

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Rename a Category or Requirement

To rename a DRF category or requirement:


1. In the left panel display, click on the item you want to rename.

 

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2. Click the Rename button at the top of the left panel.

 

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                                                                                OR

Hover your cursor until a gray arrow appears to the far right of the highlighted item's name, then click the
arrow to view the context menu and select Rename.

 

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3. In the pop-up Rename box that displays, edit the text for the selected area (maximum of 35 characters).
4. (Optional) Enter a descriptor (maximum of 100 characters).
5. (Optional) Click Cancel to exit the box without renaming your category or requirement.
6. Click Rename to store the new title (and optional descriptor).

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Delete a Category or Requirement

When you delete an item, any related category and requirement visibility access is deleted across all DRF Programs that use the DRF Template.


A deletion would PERMANENTLY ERASE all the related work and evaluations generated up to the current moment in time, for all people in all Programs that use this DRF Template.


If you have decided to consider that it is safe and appropriate to delete a category or requirement from a DRF Template, you can delete items either with the Delete button at the top of the left panel OR by using the context menu.

  • If you delete a requirement, evaluations for other requirements (if any) in the same category ARE NOT deleted.
  • If you delete a category, you also delete ALL REQUIREMENTS associated with it.

To make an informed decision, view the full scope of DRF Program activity by generating a Program Activity Report.

 

To delete a DRF category or requirement:


1. In the left panel display, click on the item you want to remove from the structure.

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2. Click the Delete button at the top of the left panel.

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                                                                 OR


Hover your cursor until a gray arrow appears to the far right of the highlighted item's name, then click the
arrow to view the context menu and select Delete. Click Delete Area.

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3. If work, evaluations, or both are in progress for a category or requirement in one or more Programs that use this DRF Template, an alert pop-up loads. A pop-up window displays the DRF Program, affected users and work
status.


4. If you attempt to delete a requirement that has a Custom Form attached, the Author's work (minus the
attached custom form) is copied to a folio entitled: Deleted DRF Requirements. This folio can be accessed via the Folio & Web Pages tab.

 

5. Click Proceed with Deletion of this Requirement.
                     a. As deletion is IRREVERSIBLE, you are required to confirm that you have reviewed and                                   accept the terms and conditions related to this deletion.
                     b. To quit without deleting this item, click Cancel.
                     c. To continue with the deletion, click Submit Request.
                     d. If no work or evaluations are associated with this item, click OK to continue with the                                  deletion.

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Move a Category or Requirement

As you continue to build out the structure of your DRF template, categories and elements may have been added and/or removed. You may at some point decide that the structure organization no longer serves your needs.


Using the Template Builder's Move functionality, you can reposition categories and requirements to create a more effective structure.


The move is applied immediately and affects all Authors and Evaluators who use the DRF Template in their Programs. It is recommended that you make changes at off peak hours to cause the least amount of disruption to people working on the DRF Template.

 

To move a DRF category or requirement:


1. In the left panel display, click on the item that you want to move.

 

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2. Click the Move button at the top of the left panel.

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                                                                         OR

Hover your cursor until a gray arrow appears to the far right of the highlighted item's name, then click the
arrow to view the context menu and select Move.

 

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If you choose a category, you will move that category and all requirements within it.


3. A dotted line displays immediately above or below the (highlighted) item you selected to move.
                      a. To cancel the Move procedure, click the X at the right of the dotted line.


4. Drag the dotted line to the desired position for the new copy.


                     The following restrictions apply:

            • A category can be moved to a position above or below another category but              CANNOT be moved within another category.
            • Requirements must always be moved to a position within a category.
            • A Submission requirement CANNOT be moved into an Administrative Purposes category.
            • When level of evaluation has been set at the category level, a requirement CANNOT be moved into a category where visibility restriction has been set to at least one author or evaluator enrolled in any associated Program. (Note that when evaluation is set at the requirement level, no visibility restrictions apply to moving requirements. In this case, visibility settings move along with the requirement to the new location.)

5. Click the dotted line to relocate the item to the indicated position.

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Copy a Category or Requirement

As well as adding new categories or requirements from scratch, the DRF Template Builder offers the ability to make additional copies of existing areas for use in this template. Once a copy has been made, it can be edited separately from the original.


For example, to compare skills or knowledge before and after a course of study, students may be asked to fill in the same form at the beginning of the course period and then presented with a similar form at the end. After establishing a requirement with the custom form and associated Directions, you can copy this requirement and position it appropriately in the DRF structure. You might then want to modify the Directions for the "end of term" copy, and possibly enable other content types that students might use to enhance their response.


To copy a DRF category or requirement:


1. In the left panel display, click on the item that you want to copy.

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2. Click the Copy button at the top panel.

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                                                                    OR


Hover your cursor until a gray arrow appears to the far right of the highlighted item's name, then click the
arrow to view the context menu and select Copy.

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If you choose a category, you will copy that category and all requirements within it.

 

3. A dotted line displays immediately above or below the (highlighted) item you selected to copy.
                       a. To cancel the Copy procedure, click the X at the right of the dotted line.


4. Drag the dotted line to the desired position for the new copy.
                      The following restrictions apply:

              • A category can be pasted above or below another category but CANNOT be pasted within another category.
              • Requirements must always be pasted into a category.
              • A Submission requirement CANNOT be pasted into an Administrative Purposes category.

5. Click the dotted line to paste the copy in the indicated position

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