Editing Fields in the Catalog
Regardless of the template you have selected from the tree to edit (Content Section, Degree, Division, Course, etc), the fields available on the template for editing will always be similar.
The most common fields for editing are the Textbox field and the Rich Text Editor field. These fields are available to edit on every template used. Some may be labeled as titles, c...
Selecting and Locking an Item
1. Select an item from the Content Tree. Use the expanding folder buttons to navigate to the correct item within the tree, then select it. The item will then display on the right side of the screen.Yellow warning bar:This is the area that will serve as a “warning” bar. It will point out if you do not have access, if someone has locked the same item before you, if an ite...
Basic Editing in the Catalog
Step 1: Selecting and Locking an ItemStep 2: Making Edits
Template Fields for Editing Content
Editing the Title Textbox
Editing Content in the Rich Text Editor
Pasting Outside Content Within the Rich Text EditorStyles in the Rich Text EditorStyling Lists Styling TablesInternal LinksExternal LinksAdding Images
Editing Catalog Narrative/Non-Academic ItemsEdi...
Preview Edits Made within the Catalog
The Preview button will preview the item you have selected with any edits that have been saved, regardless of workflow state. A mock of the live site will appear in a new tab, showing how the changes you’ve made will be displayed once they are approved and published.
Please note: Previewing an item in the catalog prior to clicking Lock/Edit allows you to review the cont...
Editing the Title Textbox
The Title field is part of most templates and is the field that displays the title on the live catalog page as well as in the Navigation Menu of the live catalog.This field can simply be clicked within and a change can be typed or pasted as needed:Please be aware when editing the Title field of an item, you will need to also update the Rename and Display Name fields. T...
Editing Content in the Rich Text Editor
Click “Show Editor”, or double click within the rich text editor window to open the “RICH TEXT EDITOR.”
Once the Rich Text Editor is open, there will be a tool ribbon to assist with your formatting/editing the content of the page you have selected.
There are buttons available for Bold, Italic and Underline text, a Superscript and Subscript as well as an Undo and a Redo...
Pasting Outside Content Within the Rich Text Editor
When pasting text from an outside source, always use the “Paste as Plain Text” option, either by right clicking your mouse, Ctrl+shift+V, or using the “Paste Plain Text” button in the ribbon on your Rich Text Editor. Then apply the appropriate style via the left hand style menu.An "Outside Source" is any document, email or webpage you are copying content from to paste w...
Styles in the Rich Text Editor
The following are the most important styles that you will use when editing the bodytext and headings.
NOTE: The web template attaches styling based on the styles you apply. After applying a style, preview the page to see how your change will look on the live site.
All Body Text styles are for the bulk (body) of the content and represent your basic text:
Body Text: ...
Making an Internal Link to another page within the Catalog1. Select the text within the rich text editor that will represent the link on the live catalog page you are editing.2. Once the text is selected, click the “Insert Sitecore Link” button:3. When the window opens select the item you wish to link to in the content tree displayed under the Internal Link tab.Note: Yo...
Making an External Link to an Outside Website1. Highlight the text within the rich text editor that will represent the link on the catalog page.2. Once the text is selected, click the “Hyperlink Manager” button3. Enter the full URL of the page into the URL field.4. At this time you would also be able to select a “Target” by selecting one from the drop down menu. If a ta...
Linking a PDF Document
1. Select the text within the rich text editor that will represent the link on the live catalog page.2. Once the text is selected, click the “Insert Sitecore Link” button3. When the window opens select the “Media Items” tab and expand the content tree until you locate the document you need to link to, select the document and click “Insert".Notes:
If you are copying and...
Styling Narrative Tables
To build a new table within the editor, select the size of the table needed from the table button within the tool ribbon of the rich text editor:Any content placed within a table cell will automatically acquire the table style and there is no need for additional styling from the left hand dropdown style menu.To adjust the structure of the table by adding/deleting new ro...
Styling Lists in the Rich Text Editor
When text to represent a list has been pasted as plain text, it can be selected and the appropriate style applied using the Number List or the Bullet List buttons provided in the tool ribbon. These buttons automatically format and translate the correct style so the selected list does not need additional styling added via the left hand drop down menu.One the appropriate...
Creating a New Department/Division within the Catalog
Adding a New Department/Division
Right click on the Catalog or Division item that the new division will reside within. Select “Insert”, and then select the "Division" option. The Division template is the template used to house programs. It is similar to the Content Section but is designed to be a parent to programs and other division items.
Once you have selected the ...
Editing Catalog Narrative/Non-Academic Items
This is the most basic template within the catalog and consists of two major fields available for editing:The Title field and the rich text editor which contains the page's content.Adding a new Content SectionWhen adding a new content section, right click on the section the new narrative will reside within, or right click on the Catalog item if this new narrative will b...
Editing Catalog Programs/Academic Items
When editing programs, the field access procedure is the same, but the structure and the available fields to edit will be organized differently. Because the structure is more intricate than the Narrative, it is recommended that you preview the degree before editing it so you can see the bigger picture of the specific degree (The Preview button is located under ...
Adding a New Program (Two procedural options)
Option One: Duplicating an existing Program
1. Select the program that best represents the new program you will be creating. Ideally you want the structures to be close to or exactly the same.
2. Right click and select “Duplicate”. Or select the program from the content tree and use the “Duplicate” button within the Home tab.
3. When the item is duplicated, the ability...
Editing Catalog Programs: Course Tables
The course selector used to edit the course tables within a program page is not like the other text based content editing fields. The course selector is used to select courses from the course folder to place them in the program requirement table. Courses are added to create a link between the course item and the program page in the catalog. Whenever course information i...
Editing Catalog Programs: Bottom Content/Requirement Notes/Credit Totals
Bottom Content:Similar to Narrative/Non-Academic pages, Program parent items have an editor for Content and also an editor for Bottom Content.Text placed within Content will show under the Title of the item, while Bottom Content will appear at the bottom of all the nested subitems. Degree, Certificate, Minor, Narrative with Course Table, and the Degree Requirements Fold...
Manually Editing Courses in the Catalog
The course descriptions are located in a blue course folder within the catalog. The course folders are organized by subject code/name and course level (100, 200, 300, etc.). Courses are structured this way for easy accessibility by the reader and editor.
Why are the course descriptions handled this way? The IQ system is relational. Courses located in the program tables ...
Course Fields on the Catalog Course item
There are four basic fields that are required when populating courses. These are Subject Code, Subject Name, Course Name and Course Number. Most of the fields listed below are offered, but not required and do not have to be used.
Course Name: This is the title of the course and will automatically appear if it is located in a programs course table. Editing t...
Creating a New Subject Code within the Catalog
Adding a New Subject Code
Right click on the "Courses" folder. Select Insert, then select Courses Folder. Enter the Subject Code information. For example: "ART-Art" or "ART"
Please note: Once you have added an item within the catalog, be sure to approve and publish the item.
Editing/Adding a Course in the Catalog
Creating a new course and editing an existing course follow the same principles. The only difference is information needs to be added to a new course, while an existing course only needs to be updated or deleted (see Deleting Items). For more information what each field means, see Course Fields.If submitting a CSV to update and create new courses, the following is not n...
Editing/Adding a Narrative Course in the Catalog
Narrative courses are similar to regular courses, but are fundamentally different. Narrative courses are program/course requirement information that belongs in a course table, but are not courses themselves. Subject Code, Course Number, Course Name, and Credits are all fields that can be used and will show in the program table. Additionally, Narrative Courses are kept i...
Reordering Catalog Items within the Content Tree
Reordering Content Pages/Courses/Programs
Select the item you wish to move in your "Catalog/Courses/Programs folder" and select either the "Up" "Down" "First" or "Last" button in the "Home" tab. This will move your item.
The "Up" button will move your item one spot above within the parent item.
The "Down" button will move your item down a spot within the parent item.
Moving Catalog Items in the Content Tree
Moving Content Pages/Courses/Programs
Select the item you wish to move in your "Catalog/Courses/Programs folder" and select the "Move To" button in the "Home" tab. This will open a pop-up with a reflection of the content tree.
Expand into the correct calendar, catalog, and continue expanding to select the item you want to move the page, course or program into. Sele...
Editing/Creating Cloned Catalog Items
What is a Clone?When an institution has more than one catalog or handbook that have pages in common, there may be an additional catalog within the shared calendar item titled, Shared Content.Within the Shared Content book, originals of the pages that are shared between the catalogs/handbooks reside. The original items are "cloned" from the Shared Content into the catalo...