Editing Catalog Programs/Academic Items

Overview

When editing programs, the field access procedure is the same, but the structure and the available fields to edit will be organized differently. Because the structure is more intricate than the Narrative, it is recommended that you preview the degree before editing it so you can see the bigger picture of the specific degree (The Preview button is located under the Publish tab, see Preview Edits Made within the Catalog). The program page will consist of multiple templates while the narrative consists of only one template.

A program structure consists of either a DegreeCertificate or Minor item, that hold Degree Requirement folders with Requirement Lists as subitems of these folders. The Requirement Lists contain the course tables of the program. The Degree and all of the subitems display on one page on the live catalog. Each of these items need to be edited individually. 

Here is an example program structure as seen in the content tree within the catalog system:

Program Structure Example

As with the Narrative item editing, there will be a Title Textbox for each of these items (see Editing the Title Textbox) and two content sections that can be accessed by a Rich Text Editor. One will represent top content for the item, and the other will represent bottom content for the item. Top and bottom content act like a sandwich for the items (subitems) located within. Bottom content of a degree item will appear after the Degree Requirement Folders. While Bottom Content of Degree Requirement Folders will appear after all requirement lists located within that folder (see Bottom Content/Requirement Notes/Credit Totals). Each one of these can be edited using a Rich Text Editor (see Editing Content in the Rich Text Editor).

In addition to these fields, there is also a textbox for totaling credits. These fields only require numbers to be entered and will automatically bring in display text. Credit totals can be added to each item type in the program and act in a similar way to bottom content.

Within the Requirement List item, there will be an additional field for editing the courses that display within the table. This is the Course Selector (see Editing Course Tables).

NOTE: Degree Requirement Folders and Requirement Lists can only be located in a Degree, Certificate, Minor, or Narrative with Course Table template.

Always “Accept” your changes with the Accept button on the lower right hand corner of the rich text editor.

Save your changes with the Save button in the upper left hand corner of your tool ribbon. If you navigate away from the item you have been editing, the system will alert you to save your work.

Note that this will not show on the live site until it is formally approved and published by an admin.

The item being edited is available for editing until submitted through workflow.

Bottom Content/Requirement Notes/Credit Totals

Bottom Content:

Similar to Narrative/Non-Academic pages, Program parent items have an editor for Content and also an editor for Bottom Content.

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Text placed within Content will show under the Title of the item, while Bottom Content will appear at the bottom of all the nested subitems. Degree, Certificate, Minor, Narrative with Course Table, and the Degree Requirements Folders all have a section for Bottom Content. If there is more than one Degree Requirements Folder the Bottom Content will appear after the nested Requirements Lists, but before the next Degree Requirements Folder.

Bottom Content can be edited using the Rich Text Editor (see Editing Content in the Rich Text Editor).

Requirement Note:

The Requirement Note field is the bottom content field for the Requirement List and is typically used to reference/note something in the course table.

Requirement Notes are associated with Requirements Lists and will appear immediately after the course table. Unlike Bottom Content if another Requirement List is nested under, the content will appear after the immediate course table of the item and not after all of the nested Requirement Lists. This note is almost always styled in italics.

Location in Content Tree:

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Previewed Page:

Programs_Example_Preview_Bottom Content and Requirements Notes

Credit Totals:

Each template type that makes up the total program structure within the content tree, have a textbox for total credits. These fields only require numbers to be entered and will automatically bring in text. Credit totals can be added to each item type in the program and act in a similar way to bottom content or requirements notes for Programs, Degree Requirement Folders, and Requirements Lists, as in they will appear at the bottom of the item that they are entered into. 

Location in Content Tree:

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Previewed Page:

Programs_Example_Preview_Credit Totals.

Always “Accept” your changes with the Accept button on the lower right hand corner of the rich text editor. And Save your changes with the Save button in the upper left hand corner of your tool ribbon. If you navigate away from the item you have been editing, the system will alert you to save your work.

Note that this will not show on the live site until it is formally approved and published by an admin.

The item being edited is available for editing until submitted through workflow.

Editing Course Tables

The course selector is not editable like other text based content. Courses are added with the selector to create a link between the course and program. Whenever course information is changed in the course description section of the catalog, that information will update the course titles, credits, numbers, and codes of the courses in the programs automatically. This prevents any inconsistency of course information between programs. Additionally, if a course needs to be deleted a warning popup will tell you that the course is located in a course table and needs to be updated or deleted (see Manually Editing Courses in the Catalog).

How to Edit Course Tables:

  1. Select Requirement List within the Program that requires editing.

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  2. Lock and Edit the Requirement List and scroll down to the Course List.
  3. Click Edit to open the Course Selector for this table.

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  4. Once the Selector is open, dig into the catalog in the left hand window to access the appropriate Course folder. The courses selected must be from the same catalog of the program that is being edited.

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  5. Dig into the Course Folder, and either double click the courses that need to be added, or use the blue add/remove buttons in the middle of the windows to move them into the "Selected" window.

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  6. To remove courses from the Selected window, double click them or use the remove arrow (the arrow pointing left) in the middle of the windows.
  7. To resort the courses within the Selected window, use the sorting buttons on the right hand side of the Selected window.
  8. Once the editing is finished for this table, Click OK. Save your edits, and promote the item in workflow so it can be approved.

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When Narrative Courses, such as AND, OR and other elective or course suggestions that are not actual courses need to be added to the course table, these can be selected from the Narrative Course folder, among the subject code folders, and added to the "Selected" window and resorted using the same sorting buttons on the right hand side of this window.

 

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Save your changes with the Save button in the upper left hand corner of your tool ribbon. If you navigate away from the item you have been editing, the system will alert you to save your work.

Note that this will not show on the live site until it is formally approved and published by an admin.

The item being edited is available for editing until submitted through workflow.

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