Overview
This article outlines the tools and features available to Contributors (Assessment Leads) in the Program Review module of Planning & Self-Study (P&SS). It covers navigating the Contributor homepage, tracking section progress, managing uploaded evidence, composing narratives, and customizing report exports.
Contributor Homepage
When logging in, contributors can view assigned Plans, Self-Studies, and Program Reviews. The Program Review appears under My Leadership and underneath Projects in Progress. Program leads can use the Overall Progress card on the Program Review overview page to track narrative statuses.
Overview Page
The Overview page displays a welcome message, a list of assigned Program Review leads, the name and date of the last user who updated the report, and an option to export. All categories configured by the administrator display on this page. Selecting a category section displays reflection questions, details, evidence, and narrative previews.
Overall Progress Card
Program leads can use the Overall Progress card on the Program Review overview page to track report narrative statuses in real-time. This interactive stacked bar chart displays section progress categorized by Not Started, In Progress, or Complete. Users can filter this chart by specific categories to focus on target sections and maintain accreditation schedules.
Progress By Section
The Progress By Section card on the Overview page displays the status of all program review sections, along with the user name and timestamp of the latest narrative update.
Details
The Details area displays update records for the Narrative section, including the timestamp and user name of the lead who submitted the latest update.
Evidence Section
Contributors upload files and web links in the Evidence section to support narrative content. Uploaded files must feature unique titles and permitted file extensions.
Note: File titles cannot contain special characters, including: # ? : " * < > | ./',
Once uploaded, files can be renamed or removed. Specific sections—including Program Student Learning Outcomes, Curriculum Map, Measures and Results, and Action Items—pull data directly from P&SS. Reports generated from integrated data appear on the Manage Evidence page and cannot be deleted.
Narrative Area
Leads compose narrative content using the rich-text editor. The right-hand panel displays reference prompts and quick access to uploaded evidence files, which can be embedded directly as links within the narrative.
History Logs
Users can assign narrative statuses and record history log entries when making updates. Selected statuses update on the section main page to assist in tracking narrative development over time.
Narrative Progress
The Narrative Progress card displays section development history, listing assigned statuses in chronological order with corresponding user names and modification dates.
Export Options
Contributors can export Program Review reports in Portable Document Format (PDF) or Word format. Exported files contain all report categories, narratives, and uploaded evidence link references.
Customizing Exports
Export configurations allow users to include or exclude supporting evidence within exported reports.
Password Protection for Exported Evidence
Users can apply password protection to exported evidence links. When enabled, viewers must enter the designated password to view linked evidence files. Updating the password applies changes across previous and future report exports.
Empty Evidence Section Display
When no evidence files exist, users can toggle whether empty evidence sections display in exported reports. Including empty evidence sections provides visual placeholders for future attachments.
Smart Connections
Specific Program Review sections pull integrated assessment data directly from P&SS.
Program Mission Statement
The narrative area displays the program mission statement tied to the active academic year, along with historical mission statement versions.
Alignment to Institution Mission
Users can view program and institutional mission statements side by side within the section page.
Program Student Learning Outcomes
The narrative area displays program outcomes, target assessment years, and completion statuses (Met or Not Met).
Curriculum Map
The narrative area displays the program curriculum map and alignment structure. Users can edit alignments directly on the page without leaving the module.
Action Items and Use of Results
Users can review evaluated outcomes, view assessment performance data by academic year, and inspect corresponding action items. Supporting HyperText Markup Language (HTML) reports containing assessment data are available in the Evidence area[cite: 1].