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Project Administrator Role

Updated
Watermark Support

This administrator role allows you to create an administrator who can create, manage and deploy projects within their academic area or level(s) of access, as well as create Surveys.

This role will provide an administrator control over projects in their academic unit or level(s) of access only, while other administrators with this role will have control over projects in their academic unit or level(s) of access only. This gives Project Admins their own area to deploy and manage their own Course Evaluation and General Survey projects, keeping management separate from each other, while securing access to survey results from other departments or academic unit(s).

The CES Administrator can access Course Evaluation projects managed by Project Admins, providing oversight to Course Evaluation projects and access to their results.

NOTE

  • IMPORTANT: CES Administrators CANNOT share any projects or surveys that were created by a CES Administrator with Project Administrators.  But CES Administrators can view, edit, or create content for Projects Administrators by logging in as the Project Administrator.
  • Projects can be shared between Project Admins using the "Sharing Projects with other Project Administrators" option at the bottom of this article.  However, the Project is still owned by the original creator and the other Project Admin(s) can view or edit the Project.
  • Surveys cannot be shared between Project Administrators.
  • Projects created by Project Administrators are separate from any Custom Question Surveys the user may have created when using the Custom Questions feature.

Administrator Setup

  1. Click on Account tab.
  2. Click Manage Administrators under Site Settings.
  3. Click +Add New Administrator to manually create a new administrator account.
  4. Or click on Import Administrators to upload an administrator file to create an administrator user(s), and then click Edit by the new Administrator's account.
  5. Select Project Admin under Select Role(s). This role inherits all other roles.
  6. Select the user's level(s) of access.

  7. Click Save.

    The Edit Administrator page showing user properties and role options with an arrow pointing to the Project Admin role in the Select Role(s) list.

Operational Steps

  1. When a Project Administrator logs into Course Evaluations & Surveys, they will have access to the Surveys, Projects, and Results areas of Course Evaluations & Surveys.
  2. In the Projects base page, these users can select +Create New Project and create either Course Evaluation or General Survey Projects that are only available to them and under their level(s) of access, according to the assigned area(s) for their user account under Manage Administrators. Project Administrators with the same level of access will not be able to access each other's Projects unless they have been shared using the option below.
  3. CES Administrators will have access to Course Evaluation Projects created by the Project Administrator.
  4. CES Administrators will not have access to General Survey Projects created by a Project Administrator.
  5. Project Administrators will have access to the results for their own projects.  They will also have access to results aligned to their level of access.  For example, a MATH Project Admin would be able to view data for their own Projects as well as results for courses aligned to the MATH, assuming the data has been released to Admins.
  6. Under Surveys & Projects > Surveys, Project Administrators can either +Create New Survey or edit existing surveys that they've built previously.
  7. CES Administrators will have access to surveys created by a Project Administrator, as well as select and attach them to other Projects.

Sharing Projects with other Project Administrators

For Project Administrators to share their projects with other Project Administrators, permissions must first be granted.  The CES Admin can enable sharing by navigating to Account > Permissions and enabling the Shared Project Administration feature.

The Permissions page showing a table listing General Survey Private, General Survey Public, and Shared Project Administration with checkmarks under Administrator and Instructor and X icons under Teaching Assistant.

Once this is enabled, a Project Administrator who creates a project will have the option to share administration with other Project Admins in one or many of the hierarchy levels they can access.

They can do so by using the following steps:

  1. Go to Project > Properties tab.
  2. There is a new option added “Project Management Access”
  3. Click on “Share Access to this Project.”
  4. Choose the hierarchy level of the admin with whom the project needs to be shared.
  5. Click Save.

The Additional Settings section showing Project Management Access with Share access to this project selected and a hierarchy tree displaying selected levels including School of Business with Accounting and Finance Department and School of Education with Educational Leadership and Counseling Department.

RECOMMENDATIONS

  • The Project Admin role can be assigned to different Administrator accounts where you may need separate management of Course Evaluation or General Survey Projects that only align with the Project Admin's department or level(s) of access.
  • For clarity, we recommend Project Administrators name their projects to reflect the hierarchy level or department, i.e. "End of course evaluation (College of Business) – Spring 2024)"

LIMITATIONS

  • Importing courses: When searching for and importing courses from the LMS integration, Project Administrators will be able to search for ALL courses that have been synced with the LMS. However, due to limitations based on the Project Admin's selected level(s) of access in the hierarchy, the user will only be able to import courses that align with their level(s) of access according to Hierarchy Mapper logic. It is recommended that CES Administrators discuss which courses Project Admins have access to when searching for and importing courses.
  • Hierarchy: Project Administrators will have access to “Hierarchy Re-map” on the Project Courses tab, but will not have access to Account Hierarchy Builder and Hierarchy Mapper. Management of the Hierarchy is done by an CES Administrator.
  • Projects: If multiple Project Admins are assigned the same level of access, they will not be able to access each others’ projects unless the Project Admins grant access using the directions in the Sharing Projects with other Project Administrators section above.
  • Item Banks: Item Banks created by an CES Administrator cannot be shared with Project Administrators, nor can Item Banks created by a Project Administrator be shared with other Project Administrators.
  • If a Project Administrator was previously an CES Administrator and "demoted" to the Project Admin role, then they will not have access to surveys and projects they previously created as the CES Administrator.
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