Academic Data Import

Academic data is term-level data about students that can be used to track student progress in an academic program, assign appropriate Student Learning & Licensure activities, and aggregate/disaggregate their performance data in reports. The information used to populate these fields may be available within your student information system, and should be updated on a regular (either yearly or each term) basis. This article outlines the academic data fields that can be imported into Student Learning & Licensure.

Academic Data Fields

User ID

• Explanation: Defines which user this data belongs
• Field Type and Length: Defined options
• Sample file column: N/A
• Import Status: Required

Term Code

• Explanation: Defines which term the data is relevant
• Field Type and Length: Defined options
• Sample file column: N/A
• Import Status: Required

Cumulative GPA

• Explanation: Student's cumulative GPA
  • Accepted Values:
    • Whole numbers or decimals
• Field Type and Length: Defined options
• Sample file column: N/A
• Import Status: Optional

Term GPA

• Explanation: Student's GPA for term listed in column B
  • Accepted Values:
    • Whole numbers or decimals
• Field Type and Length: No decimal limit
• Sample file column: N/A
• Import Status: Optional

Attending Status

• Explanation: Defines if user is a full-time student
  • Accepted Values:
    • Part-time = "PTE"
    • Full-time = "FTE"
• Sample file column: N/A
• Import Status: Optional

Primary Major

• Explanation: Defines user's primary major
• Field Type and Length: Alphanumeric, 50
• Sample file column: N/A
• Import Status: Optional

Primary Major Concentration

• Explanation: Defines user's primary major concentration
• Field Type and Length: Alphanumeric, 50
• Sample file column: N/A
• Import Status: Optional

Additional Major

• Explanation: Defines user's additional major or second major
• Field Type and Length: Alphanumeric, 50
• Sample file column: N/A
• Import Status: Optional

Additional Major Concentration

• Explanation: Defines user's additional major concentration or second major concentration
• Field Type and Length: Alphanumeric, 50
• Sample file column: N/A
• Import Status: Optional

Minor

• Explanation: Defines user's minor
• Field Type and Length: Alphanumeric, 50
• Sample file column: N/A
• Import Status: Optional

Earned Credit Hours

• Explanation: Student's cumulative credit hours at time of term listed in column B
  • Accepted Values:
    • Whole numbers or decimals
• Field Type and Length: No decimal limit
• Sample file column: N/A
• Import Status: Optional

This article has outlined the various academic data fields and their specifications for import into Student Learning & Licensure. Regularly updating this information ensures accurate student tracking and reporting. For more details on how to troubleshoot common import errors, refer to Troubleshooting import errors.