Common Additional Security Roles

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As access requirements and roles change at your institution, or during the implementation process, you may find that security roles outside of our core offering are necessary. We've outlined common examples of these security roles below. Changes to the permissions of a security role, or creation of a brand new role are submitted as part of a General Work Request. For more detail on submitting changes, also reference Reviewing and Creating New Security Roles

Individual Security Role

File Download Security Role

College or Department Proxy Security Role

Department Users and Security

We have often found ourselves creating security roles at the Department level, with just the Users and Security permission. To understand why this type of role would be used, we need to first explain how Faculty Success handles College and Department values in a University instrument. Ultimately, unless you customize this - which we don't recommend - we maintain college and department lists independently. The association between these two values comes through the users assigned to each college and department. To restate this, the association is only in your data - it is not between the fields, or the values themselves.

This means that assigning a user to a college-level role gives them access to all the permissions within the role for the college selected. The departments which reside within that college are not handled or included as part of this role.

In most cases, this works exactly as you need it to. Since you are using Manage Data  for a college's users, or running reports on a specific college - and drilling down based on the users' department assignments, you don't notice that you don't have permissions for specific departments. Where this does become an issue, however, is in Users and Security itself. With a college-level security role, you can assign the following scopes of security roles:

• College
• Self
• Individual

Department is conspicuously missing from this list. In order to assign department-level security roles, a user needs to have Users and Security for the department(s) they should be able to assign. In order to meet this need, we create Department Users and Security roles with just the Users and Security permission.

Administrator Security Roles 

Faculty Success provides four default types of Administrator roles that meet the general needs of many clients:

• University Administrator: Full access to Faculty Success. This includes access to all user accounts. Can submit work requests. Can also access a report under "View Security Roles" titled "Download Custom Report Security Details," which outlines the security roles to which a report is available. Since this role has work request permission, it is best practice to only have one user account assigned to the University Administrator security role, which can only be provisioned to one user account at the campus level.
• University Limited Administrator: Has the same permissions as the University Administrator except the work requests permission and the report security download report. There is no restriction on the number of user accounts you can add to this security role.
• College Administrator: Full access to Faculty Success tools and utilities for a specific college. This includes access to manage user accounts for that college. A user assigned to this role can submit work requests for their assigned college. There can only be one user account assigned to the College Administrator security role for each college, as this security role has the Work Requests permission, which can only be provisioned to one user account per college. This role does not have access to the Download Custom Report Security Details spreadsheet available in the Users and Security utility. 
• College Limited Administrator: Has the same permissions as the College Administrator except the work requests permission. No restriction on the number of user accounts you can add to this security role per college.