Users and Security

  • User Accounts Overview

    Before your users can start entering information about their activities, they need Faculty Success user accounts. Without an account, a person cannot access Faculty Success. Nor can you track their activity data, since Faculty Success attaches activities to user accounts. Individuals who may require Faculty Success user accounts include: Current employees Users no long...

  • Security Roles Overview

    User access within Faculty Success is controlled by Security Roles. Each role has a set scope - unrestricted, unit, individual, or self - and a set list of permissions. These settings work together to give a user assigned to the role access to specific utilities and users. This article discusses the various security role scopes and permissions and the ways in which you ...

  • Advanced Authentication Overview & Secondary Identifiers

    The login, or authentication, process is important in that it plays a vital role in ensuring your Faculty Success data are secure. It is beneficial to make it as easy as possible for your users to access Faculty Success while maintaining the security of your data. The more integrated authentication is for your users, the less likely they are to forget passwords or write...

  • Creating User Accounts

    Sometimes you will have only a handful of user accounts to add at a particular time. Administrators can add a new user account quickly and easily through the Users and Security utility's Create User page. From this page, you can assign a username, authentication method and security roles. Note: If you are adding more than ten new users, you may submit a Work Reques...

  • Searching for User Accounts

    The Search Users box in Users and Security enables you to find users easily by searching for their username, first name, or last name. ➤ To search for a user: In Faculty Success, select Users and Security in the Navigation Bar. In the Search Users box, type a last name, first name, and/or username, and click Search. You can also search using the first few letters of on...

  • Creating and Managing User Accounts in Bulk

    Faculty Success can save you time by creating user accounts in bulk. Faculty Success administrators may submit a CSV file with the requisite information via a User Creation work request. Note: If you are adding more than ten new users, you may submit a User Creation work request. If you are adding fewer than ten new users, it is more efficient to create the account...

  • Administrator Security Roles

    Faculty Success comes with four default types of Administrator roles that meet the general needs of many clients: University Administrator: Full access to Faculty Success. This includes access to all user accounts. Can submit work requests. Can also access a report under View Security Roles titled Download Custom Report Security Details, which outlines the security ro...

  • Assigning Multiple Users to the Work Request Permission

    If it is necessary to give all the users, or a subset of users, on your Project Team access to the Work Requests permission, your campus can: Create a generic user account with either an alias email or an email distribution list as the email address. Your campus will need to create this alias or list, ensuring that emails to the created address will send to all the use...