Adding & Managing Artifacts

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Adding Artifacts to an Activity

There are currently two ways to add artifacts for students, Individual File Upload or Bulk Upload. To add artifacts to your activity, select the Activity Title.

Individual File Upload

1. For any student, select "Upload Files".
2. An artifact for each student can contain up to 3 files.

   1. Accepted file types:

      1. Documents: doc, docx, odt, txt, rtf, pdf
      2. Spreadsheets: xls, xlsx, ods
      3. Presentations: ppt, pptx, odp
      4. Photos (images): jpg, jpeg, gif, tiff, png, bmp
      5. Movies: mov, avi, mp4, wmv
      6. Audio: mp3, wav, wma
3. Once at least 1 file has been uploaded, select "SAVE". This will generate a 4 digit Artifact ID. If Anonymity is enabled for the project, the evaluators' artifact queue will display the Artifact ID instead of the students' first and last name.

Section Bulk Upload

1. Select "Bulk Upload".
   1. Select a zip file containing the files for the students within the activity. Please ensure that the files are zipped directly and that you do not zip them in sub folders. The system will not be able to process the artifacts if they are zipped inside an additional folder.
   2. Download the .csv template under the "Upload a CSV to map files to appropriate students" area. In the .csv template, list the file name that corresponds to each student’s file in the zip file.

Note: Up to 3 files can be bulk uploaded for each student. For a student with multiple artifacts, create a new row for each item.

Note: Please ensure that the file extension is included as part of the File Name in the CSV. For example, if you have a PDF file titled My Submission, the file name in the CSV should be My Submission.pdf.

Anonymous Bulk Upload

You can bulk upload files to generate anonymous artifacts.

• If each file from the uploaded Zip needs to be evaluated as a separate artifact, choose the "Only 1 file per artifact" option. This enables you to simply upload a Zip file that includes all the artifact files without the need for an accompanying CSV file.
• If multiple files from the uploaded Zip need to be clubbed into individual artifacts, choose the "1-3 files per artifact" option. If this option is chosen, each file from the uploaded Zip would need to be included in an accompanying CSV file, irrespective of whether a file from the Zip needs to be an single artifact or whether multiple files from the uploaded Zip need to be clubbed into individual artifacts (please note: a single artifact can have a maximum of 3 files).

Additional points to consider when using the 1-3 files per artifact option:

Note: To ensure your file is saved in the correct CSV-UTF-8 format (and not UTF-8 BOM), please follow these steps:

1. Open your file in Excel.
2. Go to "File" > "Save As".
3. In the 'Save as type' dropdown, select "CSV UTF-8 (Comma delimited) (*.csv)". This is the format required for successful import. Avoid simply renaming the file extension to .csv, as this does not convert the file format and can cause import errors.
4. Save the file and try uploading again.

If you only see one UTF-8 option and are unsure if it is saving as UTF-8 BOM, you might try using a text editor like Notepad++ to double-check the encoding:

• Open the CSV in Notepad++.

• Go to "Encoding" in the menu. If it says 'UTF-8' (not 'UTF-8-BOM'), you are set. If not, select "Convert to UTF-8" and save the file.

Note: You will need to include all the required artifact files in a Zip file, and then include the names of the files in the CSV. Ensure files are zipped directly. Do not place them inside sub-folders within the zip file, as the system will not be able to process them.

Note: Each row in the CSV will create a separate artifact. If you want to include multiple files in a single artifact, you will need to include the names of those files in a single data row of the CSV, 1 file under each column. A single artifact can have a maximum of 3 files.

Note: Please ensure that the file extension is included as part of the File Name in the CSV. For example, if you have a PDF file titled My Submission, the file name in the CSV should be My Submission.pdf.

Example

• Suppose you have a Zip file that includes the files File A, File B, File C, File D, File E, File F, and File G.

  • Suppose you want File A, File B, File C, and File D to be separate artifacts.

  • Suppose you want File E, File F, and File G to be part of a single artifact.

Your CSV file should be formatted like this:

File Name 1 | File Name 2 | File Name 3
---------------------------------------
File A      |             |
File B      |             |
File C      |             |
File D      |             |
File E      | File F      | File G

• File A, File B, File C, and File D are listed in separate rows under the column File Name 1.

• File E, File F, and File G are listed in the last row separately under the columns File Name 1, File Name 2, and File Name 3.

This will ensure that File A, File B, File C, and File D create separate artifacts where as File E, File F, and File G are part of a single artifact.

Deleting a Student File or Artifact

When a project is in DRAFT, you have the option to delete individual files for students. To delete a file, select the Artifact ID for the student.

1. Select the Delete Icon next to the file.
2. Select "SAVE".
   1. If you delete all files for an individual student, that will delete the student’s artifact entirely. If you later add files for the student, a new Artifact ID will be generated.

When a project is OPEN, or PAUSED, you have the option to Delete an Artifact.

1. Select "Delete Artifact".
   1. If you delete an artifact, any associated assessment data for that artifact will be deleted as well.

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