Program Content Formatting Guidelines

To ensure that your program content is imported properly into the system, here are a few guidelines you can use to review your Word document before submitting it to your PC.

Clean up broken lines in the text

Eliminate extra lines that are breaking up content that belongs together.

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Check for Paragraph Marks

When the document is converted into Word, paragraph marks may appear where they don’t belong. Paragraph marks should only appear at the end of a paragraph, not at the end of each line of text.

You can check for paragraph marks in Word by clicking the “Paragraph” icon in the “Home” tab.

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If the document displays two columns of text, change it to a single column of text

This can be done easily in Word by selecting the “Layout” tab and then the “Columns” icon. Change from Two to One.

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Make sure courses are listed one on each line

To import properly, courses should be listed one on each line in the Word document. Additionally, the courses in the Word document need to match the courses in the csv course import file. For example, if the courses in the csv file include a dash/space/no space between the subject code and course number, that needs to be consistent throughout the program content in the Word doc (examples: BIO100, BIO-100, and BIO 100 are all acceptable formats, but there needs to be a match between the csv file and the Word doc content). Both the subject code and the course number are required so the courses will link in the system.

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Check the headings (change titles from ALL CAPS to Title Case)

Any headings that are all capitalized need to be changed to title case where only the first letter of each word is capitalized. Exceptions include acronyms, such as FERPA. Word has an option to change the headings. You highlight the heading and then click the “Change Case” icon. Select “Capitalize Each Word” and manually change articles (ex. in, and, the, a/an) as needed.

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