LMS Course Last Login Alert

The LMS Last Login alert identifies students who have not accessed an online course section in an institution's learning management system within n number of days.

Base Selection Criteria

  1. Select in-progress course sections.
  2. Student has an enrollment in an in-progress course section and does not have a final grade recorded.
  3. Course section is an online course section.
  4. Synchronization with the LMS has occurred successfully for this registration in the last twelve hours.
  5. Last login date is less than the current date minus the number of day configuration set in the alert. Only login dates after the course section start date are eligible.
  6. Person has the Student role.

*If an institution is using multiple LMS systems, SS&E is only able to sync with a single LMS provider. If this is the case it may cause "wrong" alerts. To correct this, you must identify the LMS Courses that are unable to sync Enrollment data between the LMS & SS&E by at least one of the exclusion criteria listed below so that students are not mistakenly alerted for courses they have actually attended within n days.

Note: In the past, this alert required at least one login on the LMS course section in order to send an alert for that registration yet the requirement was removed in 2020 and no longer applies.

LMS Last Login Alert Fields

Type

Alert type of this alert. Will be "LMS Course Login".

Name

Name of the alert

Description

Internal, administrator only, description of the alert.

Active

Whether the alert is active. An active alert is shown in SS&E and is able to be selected on the Settings screen by users in order to receive notifications of this alert type.

Staff UI Text

The template text that will be used on the news feed, in the daily digest email, and on the student's profile. This text is copied from the default text setup for this alert type.

The Staff UI Text template variables that are supported for this alert are:

  • ${fullName}
  • ${creatorName}
  • ${institutionPersonId}
  • ${code}
  • ${numberOfDays}

Staff Roles

The roles that can view and opt in to being notified of the alert. This is done in a user's Settings area.

Notify Students

Whether to notify the student, by email, when the alert is awarded.

Student Email Subject

The subject text for the email to be sent to the student

Student Email Body

The body text for the email to be sent to the student. The following variables may be used in the body of the email text:

  • ${advisor.firstName} - Advisor First Name
  • ${advisor.lastName} - Advisor Last Name
  • ${advisor.fullName} - Advisor Full Name
  • ${advisor.emailAddress} - Advisor Primary Email Address
  • ${coach.firstName} - Coach First Name
  • ${coach.lastName} - Coach Last Name
  • ${coach.fullName} - Coach Full Name
  • ${coach.emailAddress} - Coach Primary Email Address
  • ${instructor.firstName} - Instructor First Name
  • ${instructor.lastName} - Instructor Last Name
  • ${instructor.fullName} - Instructor Full Name
  • ${instructor.emailAddress} - Instructor Primary Email Address
  • ${student.firstName} - Student First Name
  • ${student.lastName} - Student Last Name
  • ${student.fullName} - Student Full Name
  • ${student.emailAddress} - Student Primary Email Address
  • ${transcriptCourse.courseSection.course.code} - Course Code
  • ${transcriptCourse.courseSection.course.name} - Course Name
  • ${transcriptCourse.courseSection.section} - Course Section
  • ${transcriptCourse.lastLoginDate} - The date of last login to the LMS.

Number of Days Since Last Login

Number of days a student has not logged in that will trigger the alert. The alert will only take into consideration logins after the course section start date. In order for the alert to be created, a student must have at least one login.

Number of Days to Wait Before Repeating Alert

The number of days after a previous alert is closed that the alert will be created again.

Excluded Section Numbers

A list of comma separated section numbers to exclude from the alert.

Require First Assignment Submission true/false

Whether this alert should fire only after the first assignment is submitted for the registration.

  • When set to true, this alert will only be created for students that have logged in to the LMS course section at least once in the past.
  • When set to false, this alert will apply to all students, including students that have never logged in to the LMS course section before.

Repeatable true/false

When set to true, the LMS Last Login alert is allowed to fire multiple times for a single registration.

  • If true, the alert can fire multiple times for the same student transcript course registration.
  • If false, this alert will only run once per student registration within any time limit.

Included Tags

The tags this alert will run for. If this is empty, no filtering on tags will occur.

Excluded Tags

The tags to exclude from this alert.

Included Courses

The courses this alert will run for. If this value is empty, no filtering on courses will occur.

Excluded Courses

The courses to exclude from this alert.

Included Course Sections

The course sections this alert will run for. If this is empty, no filtering on course sections will occur.

Excluded Course Sections

The course sections to exclude from this alert.

Included Programs

The programs this alert will run for. If this is empty, no filtering by program will occur and all programs are eligible.

Excluded Programs

The programs to excluded from this alert.

Included Course Locations

The course section locations this alert will run for. If this value is empty, no filtering on course section locations will occur.

Excluded Course Locations

The course section locations to exclude from this alert.

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