Yearly Maintenance of Syllabus Management

  • Contact Support when you are ready to create syllabi for the next semester or year. A new folder needs to be created to organize the syllabi as they are created.
  • Relink Forms to Current Catalog Year
    •  Your syllabus management forms should populate with the most current programs and courses. Each year, your forms will need to be updated to pull from the most current catalog. Our support team can assist you with this request OR you can now update this using our new Form Relink Tool.
    • Recommendation: relink your forms at the same time that you request a Catalog Rollover
  • Audit Forms  to ensure they contain the most up to date information
  • Audit policy information to ensure they contain the most up to date information
  • Update user accounts and permissions as they may change from year to year.
    • Things to consider:
      • Have you had changes in Deans or Department chairs who are responsible for approval proposals within workflow?
      • Have you had changes in organizational structure? How does this impact your workflow?
      • Are there new members of workflow that need their permissions updated?
  • Consider filtering approved proposals dashboard by academic year for improved organization and searching. Contact Support  to assist with this request. 
  • Clear out inactive Draft and Removed Proposals from folders
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