Creating a New Committee Role Group

You can access the Workflow Administrator Certification videos here.

Committee Role Groups allow for users to be designated as committee chairs or committee members for various campus committees that will be involved in your Workflow processes.

As with Administrative Reviewer Role Groups, each committee Role Group must be associated with a scope. Available scopes depend on the security scopes you have available in your Faculty Success database. Examples include department, college, or university-wide, which we call "unrestricted". A role group with this scope would be used when all candidate submissions need to route through the same committee, instead of different reviewers by scope.

Read more about how Workflow tasks appear to committee chairs and committee members.

Committee Scope

For committee Role Groups with an unrestricted (university) scope, you can create a single committee.

wf-rolegroup-committeerev1.png

The "unrestricted" scope for the committee role group has one chair/alternate chair and a list of members that all candidates in a process would be reviewed by, regardless of unit affiliation. This is most commonly used for University Committees.

 

For committee Role Groups with a College, Department, or other custom scope, you will be able to create a committee for each value within the given scope.

wf-rolegroup-committeerev2.png

A role group scoped to an option other than "unrestricted" will allow for selection of a chair and members based on the unit selected in the preceding drop-down menu.

Alternate Chair

For Committee Role Groups, an Alternate Chair may be specified to be used when the main Committee Chair is the candidate submission being reviewed. With an alternate chair assigned, the primary Committee Chair may be part of the same Schedule as other candidates to reduce the number of templates or schedules that are managed.

The Alternate Chair is not involved in the process for any other submissions. Typically, an Alternate Chair would also be listed as a Committee Member for any involvement in all other submissions.

Adjusting Reviewers for an Active Schedule

Changes to a Role Group will not impact any active processes referencing the Role Group. If you need to change reviewers or committee members after a schedule has launched, please refer to the "How to Adjust Reviewers or Committee Members Post-Launch" article. 

The Workflow module is available to add to Faculty Success for an additional fee. To learn more about adding it for your institution, please contact your Client Success Manager.

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