The Placement Data Extract allows administrators to download a customizable CSV file of placement data. Use this extract to view detailed information such as a specific student’s placement history, a mentor’s placement history, all placements at a particular site or district, and more.
Accessing the Extract
- Navigate to the Reports page.
- Select the Extracts tab.
- Click the Placement Data Extract tile.
Filters
You can refine the extract by using the following filters:
- Organization – Filter placements by a specific level in your organization hierarchy (e.g., college or department).
- Courses – Search by course code or name. If you've already selected an Organization, only courses under that organization will be shown.
- Terms – Filter placements by specific academic terms.
- Partner Sites – Select individual sites or use the district filter to extract all placements within a specific district.
- Student – Search by student name to view placements for one or more students.
- Mentor – Search by mentor name to view placements associated with specific mentors.
Data Included in the Extract
Standard Data
The base extract includes the following placement-related information:
- Term
- Section
- Instructor
- Student name & email
- Mentor name & email
- Supervisor name & email
- Site name
- Placement ID
- Placement publishing status and schedule
- District Name
- Placement details such as content areas, dates, and notes
Additional Data Options
You can choose to include extra columns in your data extract by selecting the appropriate checkboxes.
Site Details
- Site Category, label, and ID
- District and county
- Site Address
- Site Contact name, phone, and email
- District Contact name, phone, and email
- Title 1 status
- Grade levels
- School Type
- Charter
- Magnet
- Geographic Locale
- Demographic Information
- Free & Reduced Lunch
Note: Only the first or primary contact will be included in this extract.
Student Details
- Gender
- Status
- Major, minor, program, & concentration details
- Race
- First Generation Student
- Transfer Student
- Pell Eligibility
- Year of Admission
- GPA details
- Attending Status
- Earned credit hours
Note: Students in draft status will not show full placement details until published.
Course Details
- Hierarchy node
- Course name, code, and section name
- Section start & end dates
- Associated log types
- Activity name
Mentor Details
- Mentor License number
- License expiration date
- Degrees
- Certifications
- Teaching experience
- Mentor experience
- Notes
Note: Selecting Mentor Details may result in duplicate rows for placements with multiple assigned mentors.