Student Learning & Licensure Release Notes for December 03, 2024

Mentor/Supervisor Time Log Visibility

Previously, mentors and supervisors could view the time logs of students assigned to other mentors or supervisors. This issue primarily affected students with multiple placements. After the fix, mentors and supervisors will now only have access to the time logs of their own assigned students, ensuring that only relevant data is visible to each mentor or supervisor.

Display State and District name on Placement Show Page with Site name

With this release, the district and state associated with an assigned site will be visible when viewing a student's placement details for New Placement Management.

Additional Custom Parameter for User Authentication from Canvas

With this release, SL&L client institutions having an LTI integration with Canvas, will have the ability to authenticate users based on the SIS ID value in Canvas in addition to the existing authentication based on email.

The SIS ID value of the user in Canvas will be matched against the user’s User ID in SL&L

Additional Information Regarding the Workflow:

For clients to be able to use the ability to authenticate users accessing SL&L from Canvas based on the SIS ID value in Canvas, they would need to include the following custom parameter in the LTI 1.3 administrative set up for SL&L in Canvas:

• sis_id=$Person.sourcedId

The mentioned custom parameter value can be added by the Canvas administrator from Developer Keys > Locate the set up for SL&L and click the edit icon > Expand the Additional Settings section > Custom Fields box.

HOW DOES THIS WORK:

Once the custom parameter value has been included in the LTI set up for SL&L in the client’s Canvas instance:

• The launch request received by SL&L from Canvas when a user attempts to access SL&L from Canvas will include the mentioned custom parameter with the SIS ID value added for the user in Canvas.
• SL&L will first try to authenticate the user based on email (i.e. by matching the email received from Canvas with the user’s email in SL&L).
• If there is no match based on email, SL&L will try to authenticate the user based on SIS ID (i.e. by matching the value received for the custom parameter sis_id with the user’s User ID in SL&L).
  • If there is a match based on SIS ID, the user will be successfully authenticated and directed to the relevant SL&L page.

Additional Parameter for User Authentication from D2L

With this release, SL&L client institutions having an LTI integration with D2L, will have the ability to authenticate users based on the Org Defined ID value in D2L (please refer screen-shot) in addition to the existing authentication based on email.

The Org Defined ID value of the user in D2L will be matched against the user’s User ID in SL&L 

Additional Information Regarding the Workflow:

For clients to be able to use the ability to authenticate users accessing SL&L from D2L based on the Org Defined ID value in D2L, NO ADDITIONAL UPDATES would be required to the LTI 1.3 administrative set up for SL&L in D2L.

However, to be able to use this ability, clients would need to ensure that the Org Defined ID in D2L for the relevant users matches the user’s User ID in SL&L.

HOW DOES THIS WORK:

When a user attempts to access SL&L from D2L:

• The launch request received by SL&L from D2L includes the Org Defined ID parameter with the Org Defined ID value added for the user in D2L.
• SL&L will first try to authenticate the user based on the Org Defined ID (i.e. by matching the Org Defined ID value received from D2L with the user’s User ID value in SL&L).
  • If there is a match based on Org Defined ID, the user will be successfully authenticated and directed to the relevant SL&L page.
• If there is no match based on the Org Defined ID, SL&L will try to authenticate the user based on email (i.e. by matching the email received from Canvas with the user’s email in SL&L).

Export Licensure Plan in CSV and PDF format

Admin users can now extract Licensure Plan data as both a CSV and PDF. A new “Licensure Plan Insights” tab has been added for each cohort which displays all plan requirements in one place. Users will be able to expand sections to view plan details as well as filter and search for specific requirements.

Expanding requirements in the licensure plan will provide insights, highlighting the number students who have submitted and are awaiting review, as well as the number of students who have met and not met the requirement.

Users can access the requirement overview page to view requirement details by using the overflow menu.

Clicking “Start Reviewing” in the overflow menu will navigate the user to the review screen:

Ability to export in CSV and PDF

The Export button is displayed in the top right corner of the cohort page.

Clicking the export button will open a side panel displaying the Licensure Plan requirements, allowing the user to search and select the requirement details they would like to include in the extract. The total number of selected requirements will be shown at the bottom of the panel.

Clicking Next will navigate the user to the student list page. Users can select all students or any number of specific students to include in the extract.

Clicking Next will navigate the user to the final page where they can choose the format settings. The CSV format is selected by default and users can make changes to the selected requirements and students by clicking “Update Selected Requirements” or “Update Selected Students”.

Clicking “Start Export” will open a browser tab -

Format Option Details:

1. CSV-
   1. Name of the CSV- <name of the cohort>.CSV
   2. CSV file will contain the following columns:-
      1. Student Name| Student Email| <Requirement Name>: Status| <Requirement Name>: Status| <Requirement Name>: Hours Approved| <Requirement Name>: Status
2. CSV + Zip Folder:-
   1. Name of the Zip folder- <name of the cohort> Licensure Plan requirement <time stamp>
   2. Zip folder will contain the following folders along with the CSV file
      1. Standard Requirement-
      2. <Requirement name> folder
         1. <Student name> folder
            1. Files uploaded by the students.
   3. TimeLog Type Requirement-
      1. <Requirement name> folder
         1. <name of the requirement>. CSV containing the following columns-
            1. Student Name| Email ID| Status| Hours Submitted| Hours Approved
   4. Application Type Requirement-
      1. <Requirement name> folder
         1. <name of the requirement>. CSV containing the following columns-
            1. Student Name| Student Email| Acceptance Status| Application response
3. Insights PDF- This PDF’s output is listing of all selected requirements and selected students overall status counts and charts for each requirement. Name of the pdf will be <name of the cohort> Insights.pdf.
4. Insight and Requirement Overview PDF- This PDF’s output is listing the detailed view of all the selected requirements along with charts with overall status count and table with selected student information and status grouped based on the requirement. Name of the pdf will be <Name of cohort>Insights_and_Requirement_Overview.pdf.

Note: Faculty users will also be able to extract the Licensure Plan data in CSV as well PDF format. Clicking the Cohort navigates the user to the Cohort Overview sub tab where the Export button is displayed at the top right corner.