From the Roles Administration page found here, each role displays the following item with links that represent where in SS&E Administration has the role been assigned, i.e. "permitted". This helps administrators quickly assess how a specific role is currently being used in SS&E.
Each link displays "how many times" the role is used, and clicking on the link will list "what/who" is associated with the specified role.
- People - Which users are assigned to the specific role.
- Tag(s) - The Tags that the role is able to view and use.
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Note Type(s) - The Note types that the role is able to view and use.
- If Note Type(s) = 0, this means that the role is not associated with any note types and notes will not display even when Notes permissions are set to "Yes" (unless the user has another role that allows "note types", e.g.. Note Type(s) is greater than 0 on their other role(s)).
- By design, each note is associated with a note type. If a user does not have any role with permitted note types, they will not be able to create/add a note within SS&E.
- Achievement(s) - Which Achievements the role is able to view and use.
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Alert(s) - Alerts that the role is able to view and use (both Automated Alerts and Staff-Initiated Alerts).
- By default, the Alert(s) usage link opens on Automated Alerts yet alert role usage also includes Staff Initiated Alert - Security Role assignment that needs to be checked separately.
- Report(s) - Which Built-In Reports is the role able to view and use.
- SMS - Is the role allowed to send SMS messages from SS&E (1=true, 0=false).
- Excused Absence(s) - Is the role allowed to manage excused absences (1=true, 0=false).
- Success Scoring Strategy(s) - Is the role allowed to view analytics (1=true, 0=false).
Clicking on a linked usage item will open the corresponding item administration page (tags, note types, reports, etc.) to quickly view what exactly is associated with a specific role.
- This can be very helpful when trying to determine which and why different items are available for different users throughout SS&E based on their assigned role(s).
For example, if a user has three assigned roles, and all three roles show 0 report(s), then the reports tab will not display for this user when they are logged into SS&E.
However, if any one of the three roles has at least one report associated with the role in SS&E Administration, then the user will be able to view the Report tab and view the report(s) that their role has permissions for.
- Clicking on the Role - Report(s) link will open Reports Administration and display which exact report(s) are permitted for the specified role.
- In addition, using the "Roles" filter in Reports Administration, administrators can find out what reports will display for any combination of select role(s).