Create & Edit Faculty Rosters

Roster Administrator

Create/Edit and View privileges for Faculty Rosters are only provided to roster administrators. To make a user a roster administrator. 

  1. Click the Faculty Qualifications Tab
  2. Click the Faculty Qualifications top menu
  3. Click Unit Management Administration
  4. Select the correct organization in the Organization drop down
  5. Click Add an Administrator
  6. Search and select the correct user
  7. Check the appropriate Create, Edit Details, or Add/Remove Faculty privileges as needed

View of Roster Administrator with Create, Edit Details, and Add/Remove Faculty privileges

View of Roster Administrator with Create, Edit Details, and Add/Remove Faculty privileges 

  1. Save changes

Create Roster

  1. Click the Faculty Qualifications top menu
  2. Click Faculty Roster View/Edit Faculty Roster
  3. Select the Term and Organization for the appropriate roster

Faculty Rosters can be data loaded into Tk20 as well as manually created. Below are the options to manually create a Faculty Roster: 

  • Create a roster from teaching schedule
  • Enter a list of PIDs
  • Search for individuals
  • Roll forward from a previous term

The four options for Roster Creation

The four options for Roster Creation

Create a roster from the teaching schedule

Faculty Qualification rosters can be created from a teaching schedule provided that your courses are aligned with the organization hierarchy.

  1. Select “Create a roster from teaching schedule”
  2. Confirm the selected faculty members. Uncheck any checkboxes for faculty you do not wish to add. Then confirm the entries to be added by clicking “Add Selected Faculty”

Enter a list of PIDs

  1. Select “Enter a list of PIDs”
  2. Enter the Faculty PIDs in the provided area, each on a separate line.
  3. Click the “Add Faculty” button
  4. Confirm the selected faculty members. Uncheck any checkboxes for faculty you do not wish to add. Then confirm the entries to be added by clicking “Add Selected Faculty” or click the “Previous” button to change the entries.

Search for individuals

  1. Select “Search for individuals”
  2. Enter the Faculty name or PIDs in the search bar and select the search icon
  3. Select the check box next to the Faculty’s name and then “Add Selected Faculty”
  4. Click the “Add Faculty” button to add additional faculty members

Roll forward from a previous term

The option to roll forward from a previous term is only available if a Faculty Roster has been created for a past term.

  1. Select “Roll forward from a previous term”
  2. Select the term from which you would like to roll forward the roster and then select “Load Roster”
  3. Confirm the selected faculty members. Uncheck any checkboxes for faculty you do not wish to add. Then confirm the entries to be added by clicking “Add Selected Faculty”.
  4. Select either “Copy details from selected term record” OR “Do not copy details from selected term record.” Then click “Add Selected Faculty.”

Edit Roster

Faculty Rosters can be edited at any time if the roster administrator has editing privileges.

  1. Click the Faculty Qualifications tab
  2. Click the Faculty Qualifications top menu
  3. Click Faculty Roster View/Edit Faculty Roster
  4. Select the appropriate Term and Organization from the drop downs and select the generate icon
  5. Select “Add faculty” to add additional faculty members to the selected roster

View of Faculty Roster

View of Faculty Roster 

  1. Select the red minus icon to the right of each faculty member to remove individual from the roster.

You can also refer to the video link: 
What is a Faculty Roster and How Can I Create One

Adding Faculty Roster Administrators

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