Uploading a Student Roster and Artifacts in Outcomes Assessment Projects

There are two options for uploading students and artifacts to an Assignment.

Add Roster – Selecting Add Roster will allow you to add a roster of students first and then add work individually to each student’s record

• Bulk Upload (CSV+ZIP) – This method will allow you to upload a roster of students and a ZIP file which will map each file with a student automatically based on information from the roster

*If bulk upload is the preferred method, please click here for instructions.

To upload student submissions using the Add Roster tool, you must have the Assessment Coordinator or Faculty role. Once you have accessed your account, select the Project you’d like to work in.

Once you have selected your Project, click the Manage Evidence button from the navigation bar on the left-hand side.


On the next screen, click Actions next to the Assignment in which you’d like to upload students and submissions to, then select Manage Submissions.


If you are adding students and submissions to an Assignment with courses that do not have any students already enrolled in them, you will need to start with a clean roster.

If you are adding students and submissions to an Assignment under a course that already has students enrolled under a different Assignment, you can add those students to your roster.


Once you have selected to start with a clean roster or, add students from another Assignment into your roster, select the Add Roster button on the next page. In the pop-up window, select the Download CSV Template link. The template will contain the required column headers for the roster upload.


Please note, the column headers in your CSV template may vary depending on the attributes your institution chooses to collect. The minimum attributes required are Student ID, Course Code, Section ID, and Term. Your CSV template may also include column headers for Name, Email Address, Course Grade, and/or Assignment Grade.

Once your Roster has been uploaded, select the Add Files button to browse your computer for that student’s work. You may also drag and drop a file into the student’s record.

If you are uploading a video, you may also drag and drop the file into the student’s record or browse for the file by selecting the Add Files button. Please note, video files may take a few minutes to load. Once you’ve added your video, you will see a progress bar appear under the student’s record. Additionally, video files may not exceed 500 MB. If your video file exceeds 500 MB, you will need to compress it prior to uploading it into Aqua.

Once uploaded, the file will be visible under the student’s record. You may edit the name of the file, remove the file and/or see how the file was uploaded. Selecting the Submit button will make the work available for scoring once the scoring period has been opened.


Was this article helpful?
2 out of 3 found this helpful

Articles in this section

How to Contact Support
There are many ways to reach out! Click here for our support options.
Watermark Academy
Click to access the Watermark Academy for consultation, training, and implementation companion courses.
Watermark Customer Community
Engage and connect with others!