Author (Student) Form Response Report

Updated February 16, 2023 17:10

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About the Author Form Response Report

The Author Form Responses Report enables you to generate a report based on the data entered by Authors into custom forms. It provides an easy way to view aggregated results for both an entire group of respondents or for an individual.

This report provides a way to compare submission form responses, for a single requirement or for multiple requirements, when the same form is used in multiple areas of a DRF. To narrow your search, you can filter by a particular date range of submissions, which can include both submitted and not yet submitted versions.

Generating the Author Form Response Report

To begin, click TS Coordinator from the top menu bar.

From the TS Coordinator menu, click DRF Program Reports.

Then click Author Form Responses link from the Form & Survey Reports section of the Reports Menu.

In the Select form on which to run report area, select a form from the drop-down menu.

In the Select on whom within program to report area, you can choose to include:

All Authors
Random Sample of Authors
A Single Author
Advanced Search

If you select to report on a Random Sample of Authors, you are prompted to select the sample size of the group you want to return. You can select to include anywhere from 1% of the Authors enrolled in the DRF Program to 50% of the Authors enrolled in the DRF Program. You need to select from which DRF Programs you want to pull the sample. The random sample can include Authors who have not been evaluated. The only search combination that you cannot select is Random sample of Author AND Include all responses.

If you select A Single Author, enter the Author name in the field provided.

If you select the search combination of A Single Author AND Include all responses OR A Single Author AND Include all submissions, when you click Continue, the system navigates to the Select Author page.

The Advanced Search option allows you to run reports on individuals based on certain demographic information, or other advanced search criteria. The demographic descriptors used in the advanced search criteria provide a mechanism for an organization to gather specific information about the subscribers within that organization.)

In the Filter by Submission Date area, select whether you want to include:

All Submitted forms
ONLY Author-submitted items within a specific date range (use the calendar widgets to select your dates or enter dates free-form in the mm/dd/yyyy format)

In the search results, when there are multiple submissions for work, the system ONLY includes the latest submission.

After making your selections, click Continue.

From the Select Cases area, choose from the list of DRF Programs and specific requirements where the form is being used for data collection. Since custom forms can be used more than once, you need to select which instances of the form you want to include in your report.