Once student and/or instructor enrollments have been
imported from Brightspace into Course Evaluations
& Surveys, the Enrollment Refresh can be used
to add/remove students from the course in Course
Evaluations & Surveys that have been added/removed
from the course in Brightspace.
Using the Enrollment Refresh for D2L Brightspace
NOTE
The enrollment refresh does NOT
make any changes to your data in Brightspace.
Re-syncing courses has no bearing on
the enrollment refresh and does not need
to be completed to schedule an enrollment
refresh.
The enrollment refresh will only update
your enrollment numbers for the courses
within your Course Evaluations &
Surveys Project.
The Enrollment Refresh will update enrollments
for courses that have been imported via
the Brightspace integration only.
Courses that are imported or added via
other means, i.e. Excel, .csv, or manually
created, are not supported with the Enrollment
Refresh feature.
You can access the Brightspace Enrollment Refresh
by navigating to the Users tab of your
project and selecting
Data Import > Brightspace.
Brightspace Enrollment Refresh
Add Refresh Schedule
The enrollment refresh can be scheduled to
run at a specific date and time or as a recurring
refresh within a specified time frame.
Exclude courses where survey has ended:
This option allows you to exclude courses
from the enrollment refresh where the survey
has ended for both course-level and project-level
end dates prior to the scheduled run date.
Refresh Students:
Select this option if you wish to refresh
student enrollments.
Select Student Roles: Select
the roles you user for students that you
wish to refresh
Refresh Instructors:
Select this option if you wish to refresh
instructor enrollments.
Select Instructor Roles: Select
the roles you use for instructors that you
wish to refresh
System-Wide User Availability:
Select the user availability status for users
you wish to refresh.
Below are a few things to keep in mind about
the enrollment refresh:
You can schedule multiple refresh instances.
Enrollment refreshes can be done before,
during or after a project has ended.
Students who have already submitted survey
responses and are dropped from a course within
the project will have their results deleted
from the project results. Even if the student
is eventually reenrolled in the course, the
deleted data can not be restored.
Scheduling an enrollment refresh for a date/time
in the past will refresh for that project
immediately.
The amount of courses/enrollments within
your project will determine the length of
time that the refresh takes to update enrollments
within a project.
All data transfers behind the scenes are secure
using SSL encryption for security purposes.
IMPORTANT NOTE
Unenrolling Students: Unenrolling
students within an In Progress
or Ended project, who have
already submitted responses, will remove
any of this student's responses from results!
Unenrolling Instructors:
Unenrolling instructors within an
In Progress or Ended
project that are enrolled in a team-taught
course, when team-taught questions are enabled
on the survey, will result in a loss of data
for that instructor's team-taught question
results!
Students who have already submitted survey responses and are dropped from a course within the project due to an enrollment refresh will have their results deleted from the project results.
Even if the student is eventually reenrolled
in the course, their data can not be restored.