Importing Outcomes into Planning & Self Study
How to Import Outcomes
- Enter Organization Management. The Organizational ID values that will be referenced in the Organizational Outcome import can be found on this page. These are used to ensure that the outcomes are aligned with the correct organization.
Note: Users with access to System Administration can export a list of Organizations, including the Organization codes. As System Administrator divides the organizational hierarchy into Organizations and Programs, exports of both the Organization file and the Program file will likely be necessary to reference the organizational ID for all required areas.
- Select "Import Outcomes" in the top-right. On the Import Outcomes page, Administrators will find the templates and parameters shown in the screenshot above.
- Select “Download Template” to retrieve the template in .CSV format.
- Once the CSV template is populated with outcome data, it can be uploaded using the ‘Upload CSV’ button. As the file processes, the system will validate against the noted parameters and character limits and will check for duplicate outcomes within each organization.
When the import is complete, a message will be displayed noting success or failure. If the import succeeds, the confirmation will indicate how many outcomes were added to the system.
If the import fails, the confirmation message will indicate the reason - either errors in the file content, or an unreadable file. When the file contains data errors, the system will display exactly where the errors are, and what the nature of the error is. The Outcome Errors card displays a maximum of 50 errors per page, and will break into multiple pages if there are more than 50.
Optional Outcome Titles
For Course outcomes, if the course code is ENG 101, the numbering system will be ENG 101 CLO 1, ENG 101 CLO 2.
Preventing Simultaneous Uploads
The system detects and notifies a user if there is another Outcomes import being worked on by another user. This will prevent the current user from importing outcomes while the other concurrent import is in progress, reducing the risk of duplication, data inconsistencies and other errors.
Users can click the "Try Again" option to upload their outcome file again. If an upload is already in progress, an error notice stating "Upload is still in progress" will appear. Users can still click on "Try Again" until the ongoing upload is done.