Administrative Workflow
Importing Program Outcomes
Optional Outcome Titles in Imports
Prevent Simultaneous Uploads
The system detects and notifies a user if there is another Outcomes import being worked on by another user. This will prevent the current user from importing outcomes while the other concurrent import is in progress, reducing the risk of duplication, data inconsistencies and other errors.
Users can click the "Try Again" option to upload their outcome file again. If an upload is already in progress, an error notice stating "Upload is still in progress" will appear. Users can still click on try again until the ongoing upload is done.
Import Course Outcomes
- Go to Organization Management. Please make note of the ID values for your organizations, which you can also find in this view. You will need to supply these “Organization Code” ID values in your import file to ensure the right outcomes are aligned with the right organizations.
Note: If you have System Administrator privileges, you can export a list of Organizations, including the Organization codes. System Administrators can access this information either from the Admin/Data Manager platform or, if upgraded, from the System Administrator platform. If using the System Administrator platform, you will need the ID codes from both the Organization file and the Program file (assuming you want to import outcomes for both).
- On the Import Outcomes page you will find the template you’ll use to upload your outcomes. On the screen you’ll find guidelines on the requirements for your import file, including the columns and parameters the system expects to ensure your outcomes are imported correctly.
- Select “Download Template” to retrieve the template in .CSV format.
- Once your CSV template is populated with your outcome data, upload your file into the system using the ‘Upload CSV’ button. As the file processes, the system will validate against the noted parameters and character limits and will check for duplicate outcomes within each organization.
When the import is complete, you’ll receive a message noting success or failure. If the import succeeds, the confirmation will indicate how many outcomes were added to the system.
If the import fails, the confirmation message will indicate the reason - either errors in the file content, or an unreadable file. When the file contains data errors, the system will tell you exactly where the errors are, and what the nature of the error is. The Outcome Errors card displays a maximum of 50 errors per page, and will break into multiple pages if there are more than 50.
