Publication Import Overview

Access to this product feature is dependent on your institution's Watermark agreement
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Faculty Success provides the option to allow faculty to import publication citation information directly into the system via direct integrations with a growing list of repositories such as PubMed, Crossref, Scopus, Web of Science, and ORCID, and BibTex files sourced from other repositories such as EndNote, Google Scholar, Mendeley, RefWorks, HeinOnline, or Zotero. This makes data entry faster and more accurate for faculty.

To begin, select the "Import" button in the summary screen for Publications and then the type of service you would like to import citation information from. If you do not see the Import button, submit a support request as your publication screen must meet certain configuration standards for this feature to be available. 

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PubMed Imports

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PubMed is a resource provided by the US National Library of Medicine® that provides free access to MEDLINE®, the NLM® database of indexed citations and abstracts to medical, nursing, dental, veterinary, health care, and preclinical sciences journal articles.

Crossref Imports

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Crossref is a not-for-profit membership organization for scholarly publishing. It is the official Digital Object Identifier (DOI) Registration Agency for scholarly and professional publications, including journals, books and other content types. 

Scopus Imports

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Scopus is the largest abstract and citation database of peer-reviewed literature, including scientific journals, books, and conference proceedings.

With more than 60 million records, Scopus comprises a comprehensive overview of the world’s research output in the fields of science, technology, medicine, social sciences, and arts and humanities.

An institutional account with Scopus is required for this feature to be accessible. To activate this integration with Scopus please submit a work request to Faculty Success. Please include your Scopus Institutional Identifier (instToken) as part of the request.

Web of Science Imports

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Web of Science contains more than a billion cited references and counting, including books, journal articles, patents, websites, conference proceedings and Open Access materials dating back to 1900. Web of Science is a painstakingly selected, actively curated database of the journals that researchers themselves have judged to be the most important and useful in their fields.

Web of Science imports also allow searching by ResearcherID. This is highly recommended because it is an ID unique to a specific person, and will result in far more accurate searches. For more information or to find a ResearcherID, visit

An institutional account with Web of Science is required for this feature to be accessible. To activate this integration with Web of Science, please submit a Work Request with your API Key.

There are two types of Web of Science subscriptions — Lite and Extended. If you aren't sure which version your institution has, your Client Success Manager can help you identify this.

Please note that Faculty Success connects to the Web of Science Core Collection, which only houses items once they've been published in print. This means that pre-print items which are published online will not appear in searches until the print publication date.

ORCID Imports

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ORCID is a non-profit organization supported by a global community of organizational members, including research organizations, publishers, funders, professional associations, and other stakeholders in the research ecosystem. The organization provides a persistent digital identifier (ORCID iD) that distinguishes you from every other researcher and, through integration in key research workflows such as manuscript and grant submission, supports automated linkages between you and your professional activities ensuring that your work is recognized.

Please see this article for information on how to set up ORCID integration. Note that an institutional account with ORCID is required for this feature to be accessible.

Once ORCID is configured as an 3rd party import option for your users:

Faculty Success presents the faculty member with the option to "Authorize" the connection between Faculty Success and their ORCID account, and asks to share their iD using an authenticated process: either by registering for an ORCID iD or, if they already have one, by signing into their ORCID account. We do this to ensure that each faculty member is correctly identified and is securely connecting their ORCID iD.

Faculty Success then acknowledges that a faculty member has authorized the connection between it and his or her ORCID iD by displaying the ORCID iD [INSERT ICON] icon as part of an indicator that states that the system is connected to the user’s ORCID record.

Much like the other import integrations, faculty members can pull their publication citation information from their ORCID record directly into Faculty Success to then use for their numerous reporting needs rather than having to supply the same information over and over in different systems.

Faculty Success integration with ORCID will import the following data directly:

  • Author Names
  • Title of Work
  • Contribution Type
  • Journal Name
  • Publication Date
  • DOI
  • Editor Names
  • ISBN
  • ISSN
  • URL

During the process of importing publications from ORCID, additional data points (Abstract, Edition, Publisher, Status, etc.) may be pulled indirectly from other integrations that are enabled in your instance of Faculty Success.

  • If the record has a WOSUID, additional data will be pulled from Web of Science
  • If the record has a Scopus Identifier, additional data will be pulled from Scopus
  • If the record has a PMID, additional data will be pulled from PubMed
  • If the record has a DOI, additional data will be pulled from Crossref

Additionally, Faculty Success will only import records marked as "public" or "trusted-party" in ORCID. Any records marked as "only me" cannot be imported.

BibTeX Imports

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There is a good chance that citations of your users' publications are already stored in another software system such as a reference manager or database – for example, EndNote, Google Scholar, Mendeley, RefWorks, HeinOnline, or Zotero. Those software systems enable you to pick records and then export them into a BibTeX file.

BibTeX is the most broadly supported standardized way to structure publication citations in a file. This makes it easy to move citations between two software applications. You export citations from one software application into a BibTeX file and then import that file into another software application. In this case, you are exporting from another software application and importing into Faculty Success.

Data Available Through Import

Each of the citation repositories we integrate with has different data points they store and allow us access to. Below is a table showing which pieces of citation information are available through each repository when importing records directly. Keep in mind, your institution may have chosen to customize the publication screen so some of these fields may have different names or not be available altogether. Some repositories provide access to other data points via BibTex file export.

Publication Screen Destination Field Scopus Crossref PubMed Web of Science - Lite Web of Science - Extended
Contribution Type X X X X X
Current Status: Accepted X   X    
Current Status: Submitted     X    
Current Status: Published X X X X X
Title of Contribution X X X X X
Title of Larger Work X X X X X
Journal Name X X X X X
Publisher/Proceedings Publisher   X X   X
City and State of Journal/Publisher     X   X
Volume X X X X X
Edition     X    
Issue Number X X X X X
Page Numbers X X X X X
Was this peer-reviewed/refereed? - Set to "Yes" X        
Publication Screen Destination Field Scopus Crossref PubMed Web of Science - Lite Web of Science - Extended
Authors X X X X X
Editors   X X   X
PubMed Central ID (PMCID)     X    
PubMed ID (PMID)     X    
NIH Number     X    
Abstract/Synopsis X X     X
Web Address X X X X X
Date Published: Day X X X    
Date Published: Month X X X    
Date Published: Year X X X X X


Note: There are several key fields that faculty often forget to update following the import of publication data. These are Was this peer-reviewed/refereed? and AACSB Classification (for Business Colleges and NOT included as part of the import process). You may want to review these fields with faculty as the values in these fields can impact where and how citations are included in various reports.

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