Overview
This article explains how administrators can create and manage application templates within Program Applications. It covers inserting resource content and student input components, previewing templates, saving drafts, and publishing or distributing templates for student access.
Application Template Creation
Administrators see an Applications tab and an Application Templates tab upon clicking "Program Applications" in the side navigation. Administrators can select the "Application Templates" tab to create an application template.
Selecting the "Create Template" button opens the template creation page. On this page, administrators can enter a template title and select an organizational node. Users associated with the selected node can access the application. The template can be saved as a draft or continued by adding components.
Components are the form entries added to a template. Selecting the "Insert Component" button opens a side panel containing components that can be added to the application template for students to complete.
Adding Components to Your Template
Resource Content Components
Resource Content components provide information or guidelines for students to reference while completing the application.
Section Header: Adds header text to the application.
Text: Adds help or informational text for students.
Link: Adds reference links for students.
Attachments: Attaches downloadable files for students. Up to 5 files can be uploaded, with a maximum size of 20MB per file.
Student Input Components
Student Input components allow students to enter responses when completing an application.
Small Text Field: Adds a small text area for student responses, with a limit of 300 characters.
Large Text Area: Adds a large text area with a limit of 500 words.
Link: Adds a link field for students to enter reference links.
File Upload: Adds a file upload field for students to submit supporting documents. Students can upload up to 5 files, with a maximum size of 50MB per file.
Dropdown: Adds a dropdown menu with up to 20 options for selection.
Multiselect Checkboxes: Adds multi-select checkboxes with up to 20 options.
Acknowledgement Checkbox: Adds an acknowledgement checkbox for students to select before submitting the application.
Managing a Template
Template creators can edit components using the pencil icon, delete components using the bin icon, or add new components using the plus icon.
To preview a template, select the "Preview Template" link next to the Organization dropdown menu.
A template can be saved by selecting the "Save as Draft" button or by publishing it directly. To publish a template, at least one component must be present.
Selecting the "Publish" button opens a confirmation dialog.
Administrators can choose to publish the template and distribute it later, or select "Publish & Distribute Now" to initiate distribution immediately. Selecting "Publish & Distribute Now" redirects to the Application Distribution page with pre-populated organization and template dropdown menus. Schedules for the application are also defined on this page.
Existing templates can be edited and saved. Saving updates refreshes the "Last Updated" timestamp for the template. To edit a template, select the three dots menu associated with the application. The option to "Make a Copy" is also located in this menu.