Access to this product feature is dependent on your institution's Watermark agreement
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Faculty Success allows faculty to import publication citation information directly into the system through integrations with repositories like PubMed, Crossref, Scopus, Web of Science, and ORCID, and BibTex files sourced from other repositories such as EndNote, Google Scholar, Mendeley, RefWorks, HeinOnline, or Zotero. To access the publication import tool, select the "Import" button from the Publication screen. If you don't see this button, submit a request, as certain configurations must be meet for this tool to be available.
For detailed instructions on how to import from a third party import see Publication Imports. This article will provide an overview of each repository listed below:
Important Notes to Keep in Mind:
- Some integrations, such as Scopus and Web of Science, require institutional accounts with valid credentials or API keys. If these aren't set up, reach out to your Client Success Manager for help.
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While importing can automatically fill most fields in the Publication summary screen, some fields, like "Peer-reviewed status" or "AACSB Classification," need to updated manually after the import is complete to ensure accurate reporting.
You can review what fields are populated from an import by visiting Data Available Through Third Party Imports.
- Different repositories may have slight variations in the field names or formats so it's good practice to review the imported data for consistency, especially for key fields used for reporting.
PubMed
PubMed is a resource provided by the US National Library of Medicine® that provides free access to MEDLINE®, the NLM® database of indexed citations and abstracts to medical, nursing, dental, veterinary, health care, and preclinical sciences journal articles.
Crossref
Crossref is a not-for-profit membership organization for scholarly publishing. It is the official Digital Object Identifier (DOI) Registration Agency for scholarly and professional publications, including journals, books and other content types.
Scopus
Scopus is the largest abstract and citation database of peer-reviewed literature, including scientific journals, books, and conference proceedings.
With more than 60 million records, Scopus comprises a comprehensive overview of the world’s research output in the fields of science, technology, medicine, social sciences, and arts and humanities.
An institutional account with Scopus is required for this feature to be accessible. To activate this integration with Scopus please submit a work request to Faculty Success. Please include your Scopus Institutional Identifier (instToken) as part of the request.
Web of Science
Web of Science contains more than a billion cited references and counting, including books, journal articles, patents, websites, conference proceedings and Open Access materials dating back to 1900. Web of Science is a painstakingly selected, actively curated database of the journals that researchers themselves have judged to be the most important and useful in their fields.
Web of Science imports also allow searching by ResearcherID. This is highly recommended because it is an ID unique to a specific person, and will result in far more accurate searches. For more information or to find a ResearcherID, visit ResearcherID.com.
An institutional account with Web of Science is required for this feature to be accessible. To activate this integration with Web of Science, please submit a Work Request with your API Key.
There are two types of Web of Science subscriptions — Lite and Extended. If you aren't sure which version your institution has, your Client Success Manager can help you identify this.
Please note that Faculty Success connects to the Web of Science Core Collection, which only houses items once they've been published in print. This means that pre-print items which are published online will not appear in searches until the print publication date.
ORCID
ORCID is a non-profit organization supported by a global community of organizational members, including research organizations, publishers, funders, professional associations, and other stakeholders in the research ecosystem. The organization provides a persistent digital identifier (ORCID iD) that distinguishes you from every other researcher and, through integration in key research workflows such as manuscript and grant submission, supports automated linkages between you and your professional activities ensuring that your work is recognized.
Please see this ORCID Integration Setup article for information on how to set up ORCID integration. Note that an institutional account with ORCID is required for this feature to be accessible.
Faculty Success presents the faculty member with the option to "Authorize" the connection between Faculty Success and their ORCID account, and asks to share their iD using an authenticated process: either by registering for an ORCID iD or, if they already have one, by signing into their ORCID account. We do this to ensure that each faculty member is correctly identified and is securely connecting their ORCID iD.
Faculty Success then acknowledges that a faculty member has authorized the connection between it and his or her ORCID iD by displaying the ORCID iD [INSERT ICON] icon as part of an indicator that states that the system is connected to the user’s ORCID record.
Much like the other import integrations, faculty members can pull their publication citation information from their ORCID record directly into Faculty Success to then use for their numerous reporting needs rather than having to supply the same information over and over in different systems.
Faculty Success integration with ORCID will import the following data directly:
- Author Names
- Title of Work
- Contribution Type
- Journal Name
- Publication Date
- DOI
- Editor Names
- ISBN
- ISSN
- URL
During the process of importing publications from ORCID, additional data points (Abstract, Edition, Publisher, Status, etc.) may be pulled indirectly from other integrations that are enabled in your instance of Faculty Success.
- If the record has a WOSUID, additional data will be pulled from Web of Science
- If the record has a Scopus Identifier, additional data will be pulled from Scopus
- If the record has a PMID, additional data will be pulled from PubMed
- If the record has a DOI, additional data will be pulled from Crossref
Additionally, Faculty Success will only import records marked as "public" or "trusted-party" in ORCID. Any records marked as "only me" cannot be imported.
BibTeX
There is a good chance that citations of your users' publications are already stored in another software system such as a reference manager or database – for example, EndNote, Google Scholar, Mendeley, RefWorks, HeinOnline, or Zotero. Those software systems enable you to pick records and then export them into a BibTeX file.
BibTeX is the most broadly supported standardized way to structure publication citations in a file. This makes it easy to move citations between two software applications. You export citations from one software application into a BibTeX file and then import that file into another software application. In this case, you are exporting from another software application and importing into Faculty Success.