Instructor: Response Rate Tracker

Updated
Watermark Support

The Response Rate Tracker reporting feature allows you to track real-time response rates and view historical response rates for areas and courses in which you are the administrator. You can also download Respondent and Non-Respondent files that will display which respondents have and have not submitted surveys for the courses within the project.

Response rate is the percentage of total number of submitted surveys against the total number of enrollments. For example, if a course has 32 students/respondents enrolled and 29 surveys are submitted for the course, the response rate calculation is 29 divided by 32 for a total of .90625 or 91% response rate after rounding up.

ACCESS

  1. To access the Response Rate Tracker, navigate to:
    Results Response Rate Tracker 

    A Course Evaluations & Surveys interface showing the Results navigation menu with the Response Rate Tracker option highlighted.

  2. Alternatively, you can also access the most recent project response rates from the Response Rate Tracker Widget on your instructor dashboard, as shown below.

    A Response Rate Tracker panel showing Spring 2019 response data, including a progress bar indicating 100 percent completion with 6 out of 6 responses, and a small daily responses graph displayed beside it.

Search

Within Response Rate Tracker you can search for projects based on the following project properties:

  1. Name (full or partial project name)
  2. Status (In Progress, Ended or Deployed, Not Started) - the system default is In Progress
  3. Type (Course Evaluation, General Survey, General Survey (Non-Public), General Survey (Public)
  4. Folder (project folders if your organization is using folders)
  5. Where (Creation Date, Start Date, End Date)
  6. Between (date)
  7. And (date)

A Project Response Rates page showing search filters for project name, status, and type, with a Search button and a Reset button. Below the filters, a Response Rates table lists multiple course evaluation projects along with their start and end dates and enrollment information.

View

When viewing a list of projects within Response Rate Tracker, you can view:

  1. The overall survey Enrollments.
  2. Number of those enrollments who Responded (this includes opted-out responses).
  3. The overall Response Rate. This includes any opted-out responses as respondents.
  4. If you enabled the Opt-Out feature for a project, you can also see how many respondents Opted-Out of surveys and the Percentage of overall Enrollments that Opted Out.
  5. You can then see the total of actual respondents and the response rate, without the opted-out responses counting as respondents - Responded With Opted-Out Removed and the Response Rate with Opted-Out Removed.

Course Response Rates

Click on the project name to view the course-level response rates. Included at the course-level is Instructor Name and Course information.

A Course Response Rates page for Spring 2019 showing search fields for course code, course title, and course unique ID, along with a Search button. Below the search panel, a courses table lists course details including level, code, title, unique ID, instructor, enrollments, responded count, response rate, opt‑out count, percentage of enrollments opted out, responded with opt‑out removed, and response rate with opt‑out removed, with an download icon available in the View column.

Export

You can export the information displayed on the front page of the Response Rate Tracker to an Excel file by selecting the Export button

A Project Response Rates page showing search filters for name, status, type, folder, and date range, along with Search and Reset buttons. Below the filters, an Export option is highlighted, and a Response Rates table lists multiple course evaluation projects with start and end dates, enrollments, responded counts, response rates, opt‑out counts, percentages of enrollments opted out, responded with opt‑out removed, and response rates with opt‑out removed, with a View icon for each project.

Respondent/Non-Respondent Files

By clicking the View icon in the far right column, you can download the Respondents and/or the Non-Respondents report, which is an Excel file that displays which respondents have and have not submitted surveys for the course(s).

An export menu showing three downloadable Excel options labeled Respondents, Non‑Respondents, and Courses.

NOTE

Respondent / Non-Respondent Files will not be available to download if there are less than two (2) respondents for a course. This is designed to protect the anonymity of respondents in the system. Your CES Administrator can increase this threshold.

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