Bulk Assign Tags to Select Students

Overview

In addition to importing tags on the Person Tag data feed, bulk-assigning a specific tag to many students at once can also be handled two different ways within SS&E Admin, either from the Tags Administration or People & Roles Administration menu.

Note: If the tag itself is also associated with an automated tag filter or is included in the Person Tag data import, once assigned, the tag may be removed based on the automated tag filter criteria or the person tag active true/false setting.

Prerequisites

When bulk assigning a specific tag to select students using any method, we recommend verifying that the tag itself is configured to display and be used by the proper roles in all relevant Deprtment Apps.

• Click Tag Administration to learn more about Tag Administration Configuration.
• If you bulk assigned a tag and it is not displaying on the UI as expected, or is displaying inconsistently, please check Why are tags missing or displayed incorrectly on a student record? for troubleshooting steps.

How to manually assign a tag to many students

In order for "Assign Students to Tag" bulk tag assignment to work correctly, the lists of Student IDs must be comma-separated.

1. From the Tags Admin menu, select "Assign Students to Tag", as found https://yourInstitution.avisoapp.com/aviso/tag/batchCreate

   Note: Replace yourInstitution in the above link with your SSE/Aviso domain as displayed in a working URL. For more details, click Support Articles include Broken Links with 'yourInstitution'.

2. Select the desired tag from the dropdown.
3. Copy/Paste in a list of student ids in a comma-separated list format.
   • Please see the instructions below to learn more on how to convert your lists into a comma-separated list.
4. Click the Create button.
5. Within 15 minutes all students will have the tag that has been bulk assigned.
   • If a student already had the selected tag, they will not be assigned another instance of the same tag.

People Administration - "Add Tag" Bulk Action

From the People Administration page, you may filter and multi-select a group of users by using the check box to the left of each student Id, and then using the bulk assign or bulk remove action to add or remove a selected tag from all the selected users.

For example, to add a tag via People Administration:

• The first step is to find and select the student users you wish to add the specific tag to, by filtering on a role/tag/hold then multi-selecting specific users.

  

• Once the users are selected, select "Add -> Tag" from the People Administration action menu bar, and then select a specific tag from the dropdown.

  

• After selecting "Save", the selected tag will be added to all the selected users. Checking the UI the tag should display on all users Profile tab (depending on the logged-in user permissions).

For more information about People Administration bulk actions, please click People Administration - Bulk Actions.