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Administrator: Manage Courses Batch Enroll

Updated
Watermark Support

Although not enabled by default, Node Administrators who are given access to batch upload Instructors and/or Students for a course evaluation project, can follow the steps below to get started.

Step #1: Prepare User Upload File

The user upload file is Microsoft Excel formatted containing the below fields. One row per course and one row per course enrollment. Note: the top row of the file contains a header row with each column name as indicated below, use these exactly as specified below.

  1. UserTypeID: is the code for user type: Instructor Code = 3, Student Code = 4
  2. CourseUniqueID: is the unique identifier for the course and matches up with the Course File to associate users to a course (Max. 440 characters)
  3. FirstName: is the user's first name (Max. 128 characters)
  4. LastName: is the user's last name (Max. 128 characters)
  5. Email: is the user's email address (Max. 256 characters)
  6. Username: is the user's Course Evaluations & Surveys username. NOTE: for LMS/Portal customers, this is also the LMS/Portal Username (Max. 64 characters)

The table showing fields UserTypeID, CourseUniqueID, FirstName, LastName, Email, and Username, showing multiple user records sharing the same UserTypeID and showing unique course IDs while each row shows corresponding first names, last names, emails, and usernames.

Step #2: Upload User File

  1. Within the Manage Courses area, select the project by clicking the View icon to the right. The Manage Courses page showing a Search Projects section with fields for Name, Status, Where, Between, and And, showing a Search button. The Projects section showing a results table listing one project with columns for Name, Access Starts, Access Ends, Courses, Students, Instructors, and View. The View column shows a magnifying glass View button for the listed project.
  2. Click on Batch Enroll icon to upload your file. The Project Courses page showing a Batch Enroll button and a Search Courses section with fields for Course Code, Title, Call#/Unique ID, Hierarchy Level, Instructor Name, Instructor Email, Instructor Username, and Enrollment, with Search and Reset buttons.
  3. Browse and select your file. Click Upload. The Upload Users page showing an Upload Excel File section with a highlighted area showing the prompt to upload a user file in Excel format, showing a Choose File button with no file selected, and showing Upload and Cancel buttons.

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