The academic planning configuration screen permits an institution to turn on/off the Academic Planning features within SS&E.
- Both "Enable Academic Planning" and "Enable Academic Plan Generation" must be enabled, eg. set to Yes, in order to generate an academic plan.
To learn more about the purpose of Academic Planning, check out the article An Introduction to Academic Planning
Fields
Enable Academic Planning - Instructions for an Administrator
This setting turns on/off academic planning throughout SS&E. Once enabled, the Plans menu will be available for staff. Both students and staff will also have access to build an academic plan.
In order to get started, you must ensure that Academic Planning is enabled in your Student Success & Engagement system.
As an administrator, from the welcome page, under applications, click on the Admin icon. Then navigate to Academic Planning select Academic Planning Configuration and find the row with the key 'enableAcademicPlanning'. If it is marked YES, Academic Planning is already enabled. If NO, Academic Planning is not enabled. Click the Edit Button. Click the check box next to 'enable AcademicPlanning', then click save at the bottom of the window. Press the "Save" button to save your changes.
Navigating back to SS&E's Home screen, you will now see a "Plans" menu in the menu bar
Make Academic Plans Read Only
Disables interactive manipulation of academic plans. Enable this option if academic plans are being imported from another system.
Enable Academic Plan Audit
This setting is deprecated and is no longer used within SS&E
Enable Academic Plan Generation
Enables the automatic generation of (empty) academic plans for students. Disable this option if academic plans are being imported from another system.
Enable Academic Plan Template Generation
Academic plan templates permit an institution to build out coursework required for a given degree/program/term combination. These templates often represent curriculum guides at the institution. An institution may also create custom academic plan templates that do not match a standard curriculum offering, as these may better represent how a subpopulation of students will progress toward a degree or certificate. An example of this may be a part-time accounting template for those students who cannot attend full-time.
When this setting is on, SS&E will monitor the data coming from the underlying SIS and will create a template for each unique degree/program/term combination. In the creation process, if a template exists in a published state for the same program/degree combination, the content of that template will be copied forward into the newly created template. If there is not a template in a published state for the program/degree combination, a template will be created but the details of the template will need to be filled in by institution staff.
View On Plan Status
Students would be able to view the status of their own academic plan. To learn more about the options for Plan Status, please see the article Academic Plan Status
Registration Url
This URL will display as a link called "Register" on a student's academic plan. This link should be the website that student's need to go to in order to register for the academic term. Please feel free to leave this field blank if desired. If left blank, the button that says "Register" on the Academic Plan page will not be visible for students.
Academic Plan Template Name Text
During the academic plan template generation process described above, an institution may choose to have its template names deviate from the standard format. The default format is:
[${degreeProgram.program.acronym}] ${degreeProgram.program.name} - ${degreeProgram.academicCalendar.displayName}
which translates to:
[ACCT] Accounting - Fall 2017
To change the format, you may use any of the following variables in this field:
${degreeProgram.program.acronym} - Program Acronym
${degreeProgram.program.name} - Program Name
${degreeProgram.degree.acronym} - Degree Acronym
${degreeProgram.degree.name} - Degree Name
${degreeProgram.academicCalendar.displayName} - Academic Term Name
Important Note:
An academic plan can only display data for "semesters/terms/years" that are imported on the Academic Calendar data feed and defined here.
If there is a need to extend the Academic Planning feature, it is done by importing this data from the SIS on the Academic Calendar data feed so that future terms/years display in SS&E.