Gateways - Licensure Plan Creation

Updated March 10, 2026 00:32

Watermark Support

Prerequisites

Imports have been done in System Administration

Navigating To Gateways

Now that you have imported your data, it is time to go to the Gateways environment. Once you login, you should see the programs that you are aligned under. For example, if a user is aligned to the department “Student Teaching”, then that person should see the programs that fall under that department. Using the imported data from the previous section, the programs we should see are:

Bilingual Education
Elementary Education
Physical Education
Special Education

The Programs.csv file - Undergraduate Teaching Programs showing Table with columns name, code, cip_code, and sponsoring_organization_code with rows for Elementary Education, Bilingual Education, Special Education, and Physical Education.

The Licensure Plans page showing tiles for Bilingual Education, Elementary Education, Physical Education, and Special Education. Each tile showing option to create a licensure plan, with Elementary Education tile also showing cohort counts for connected and archived plans.

Once you are able to access the landing page with the associated programs, the next step is create a Licensure Plan.

Licensure Plan Outline

Upon clicking Create Licensure Plan, the user will be able to setup the outline of their Plan. From our research, we have seen licensure plans take two forms, one time bound and one context bound. Both can be utilized using Gateways. Overall, a licensure plan consists of three parts

Licensure Plan Structure

Requirements

These are the tasks that the student needs to complete in their licensure plan. Common examples can be “Upload a background check” or “Student must have a GPA of 2.5 or above”. A requirement must fall under a sub-section or a stage.

Sub-sections

Groupings of requirements. In a timebound licensure plan, these could be semesters that a student needs to accomplish a certain set of requirements. For contextual, this can a sub area of focus for a teaching requirement.

Stages

The overall grouping of both sub-sections and requirements. These can sometime be used as Years with semesters as subsections, or teaching expectations for a particular set of skills.

The first page you will land on is the Add Requirements page. If you are okay with the outline of your Licensure Plan, you can skip to creating requirements. However, if you would like to change the provided template, you can click Edit Outline.

The Create Licensure Plan page showing sections Pre‑Admission and Year 1. Each section showing Add Requirement button. Year 1 showing subsections Semester 1 and Semester 2, each with Add Requirement button. Edit Outline button appearing at the top.

The Edit Outline page showing stages Pre‑Admission and Year 1, each with edit and delete icons. Each stage showing 'There are no requirements' and options to Add Sub‑Section. Year 1 showing subsections Semester 1 and Semester 2, each with edit and delete icons and no requirements. Add Stage buttons appearing above and below the stages.

The Edit Outline page will allow you to adjust any stages or sub-sections, but it will not let you edit anything related to requirements. Once you have made your changes on this page, you are ready to begin adding Requirements.

Add Requirements

Adding a requirement consists of two sections: Details and Conditions. Generally, the information in the details sections are less likely to change year-over-year, but the input types under the conditions may. Below are some of the specs for each field.

Title

100 characters

Description

500 characters

Reference File

This is to add a template or a reference for the student to download. For example, if a student needed to check off that they read the Student Handbook, the admin could upload the handbook so that the student could access it. Additionality, this could be a template the student needs to fill out, such as a Letter of Recommendation template. A user can upload up to 5 documents here for students.

Condition

This is what is needed for the student to complete the requirement. For File Upload, A student may need to upload a file that a reviewer can review, or a reviewer may not need anything from the student (like a GPA check) so nothing is expected from the student, but it still needs to be tracked.

Additionally, if file upload is selected, the administrator can add what types of file they would like to accept (traditionally pdf or docs). The admin also has the option for uploading files on behalf of the student. This is common if the admin already has the file and just wants to upload the files themselves rather than making the student do it. This is currently the only way to upload files for a student.

For Student Acknowledgement, this is akin to a compliance check to ensure that a student agrees to a certain condition. Examples of this is that they have read the handbook and need to confirm this, or that the student has confirmed that they have not plagiarized any submissions for the requirement. The administrator has the flexibility of what they want the student to confirm, and this has a max char count of 200.

The Conditions section showing File Upload option with an unchecked checkbox. Student Acknowledgment section showing a checked checkbox and a field labeled Checkbox Text.

Once you have finished the necessary steps, you can Add the requirement. This will add the requirement to the stage or sub-section, and the user can continue to add more requirements until the Licensure Plan is ready. Once ready, the next step is to add cohorts that will access the licensure plan.

The Licensure Plan page showing Pre‑Admission section listing requirements for completed personal statement, GPA check, and two teacher recommendations. Year 1 section showing Semester 1 requirements for completing two education courses and passing Praxis I, and showing Semester 2 header.