Gateways is a module in Student Learning and Licensure that enables faculty and administrators to monitor and oversee their programs and track students’ progress on requirements. Many processes to track candidates throughout their program are paper-based, which makes it difficult to synthesize or aggregate information for overall reporting. Gateways allows users to capt...
Cohort Creation in System Administration
Cohorts are a collection of students in a program. The most common use case is to combine the program name and the graduating year. For example, BA Bilingual Education 2022.
To create a cohort, from system administration go to Data Variables. After the page loads you will land on the cohort’s sub-tab. Cohorts can only be created ...
Imports have been done in System Administration
Navigating To Gateways
Now that you have imported your data, it is time to go to the Gateways environment. Once you login, you should see the programs that you are aligned under. For example, if a user is aligned to the department “Student Teaching”, then that person should see the programs that fall unde...
A cohort must be connected to a Licensure Plan.
A Cohort’s Licensure Plan Workspace
Now that the cohort has connected to a licensure plan, the user can now access its workspace. To do this, click on the title of a cohort plan that has already been connected.
Cohort Licensure Plan Workspace
The overview page is the landing page for the cohor...
Application Template Creation
Administrators will see an Applications tab/area and an Application Templates tab/area upon clicking the Program Applications side navigation. Click the Applications Templates tab to create an application template.
Empty state view when there are no templates created
Clicking the Create Template button will open the template creation p...
Once a template is published, it can be used to distribute the applications. To distribute a published application, click the Applications sub tab. If there already exist published and distributed applications, you can also view them from the Applications tab.
Empty state view since there are no applications
Administrators can start by cl...
Add Applications to Licensure Plans
Administrators can add applications as a requirement in Licensure plans.
Clicking the Add Application link will take the user to the panel where all open or scheduled applications are displayed. They can also preview the application to see the details.
NOTE: Clicking ‘Preview’ will open the application in a new tab.
Users can ...
Administrators can start reviewing applications submitted by the students. On clicking the application’s name, they are taken to the review screen where they can see the names of the students who have submitted the application, under the Student Submissions heading.
They can see the application details under the Application Details card. They can eith...
Add Multiple Schedules for Applications
Administrators can add multiple schedules to applications. Clicking Distribute Applications button will open the application distribution page; a new card has been added at the bottom.
Clicking the Add Schedule button will open a half flyout.
Users can schedule the application to open at a specific date and time. Adding th...