Advanced Users and Security

  • Auditing User Accounts and Security Roles

    You can edit a user's account information through the Users and Security utility in Faculty Success. For instructions on adding or changing a user's activity entries, see Manage Data. ➤ To edit the details of a user’s account: In Faculty Success, select Users and Security in the Navigation Bar. Search for the user or find the user in the list at the bottom of the page...

  • Disabling and Deleting User Accounts

    Disabling a User Account Disabling a user account prevents the person from accessing Faculty Success, although you are still able to maintain that user's activities using the Manage Data utility. We dim the display of disabled accounts in the list of user accounts on the Users and Security page. To disable a user account: In Faculty Success, select Users and Security i...

  • Enabling a Disabled User Account

    You can quickly enable a previously disabled user account through the Users and Security utility. ➤ To enable a disabled user account: In Faculty Success, select Users and Security in the Navigation Bar. Search for the user or find the user in the list at the bottom of the page. We will dim the display of the account for this user to indicate that it was disabled. Next...

  • Remove Manage Activities for a User

    Most of the user accounts you will create in Faculty Success will be for faculty who need to track their teaching, research and service activities in the system. However, you may have some users who will need access to Faculty Success in order to run administrative reports or assist with managing data. These types of administrative users may not need to track their own ...

  • Reviewing Security Roles and Assignments

    Reviewing Your Security Roles As you use and modify your Security Roles, you will want to be able to review them from time to time. We have a built a couple of resources for you to assist with this process. Depending on your needs, a downloadable spreadsheet or a feature within Faculty Success will be most helpful. See the following sections for your options, and select...

  • Creating New Security Roles and Scopes

  • Common Additional Security Roles

    There are a few cases which we have seen that result in new security roles which are fairly similar across our clients. We've outlined these below. The Individual Security Role Many campuses, units, or faculty have the need for proxy users. Giving one person access to your account so they can update your data and run reports on your behalf is handled in part by our defa...

  • Faculty Test Accounts

    If you've requested a change in screen or field permission (read-only or hidden) or a college specific customization there are only two ways to verify the change. One is to use the Configuration Report. We also recommend keeping a generic faculty account available. This will also allow you to capture screenshots and troubleshoot issues with faculty more easily. Creatin...

  • Secondary Identifiers

    Overview A secondary identifier can be added to the Users and Security utility, in fact any number of additional identifiers can be created. Secondary identifiers are never required and are primarily be used for importing data.  Uses Data Imports Secondary identifiers can be used to identify users as part of a Data Import request, including to identify users in User Re...

  • Understanding Audit Logs

    This article will document some of the Frequently Asked Questions we receive about the output of Audit Log reports. For an overview of Audit Logs please see Usage Statistics.  User Creations in the Audit Report An example of audit log data in Excel Creating a new user will always result in two rows appearing in the audit report, both with a Source of "IMPORT". This is ...

  • The Faculty Success Beta Environment

    Why does it exist? The Faculty Success Beta environment is available so that… Your campus can test out new features that Faculty Success is preparing to launch to the Production environment. Your developers can test integrations between your systems and Faculty Success, for example, course loads from your SIS or data extracts for web profiles. Faculty Success staff can...

  • Accessing the Faculty Success Beta Environment

    If you will need access to beta on a regular basis, it is recommended to ensure the user account is set to Local Authentication in Production (www) so the credentials are not reset weekly. If you will not need regular access to beta, you will need to reset your password each week. Use the following URL to access beta: https://beta.digitalmeasures.com/login/[org]/facult...