Administrator User Guide: The Course Tab

The Course tab is used to create, edit, and view courses associated with a tier.  A section is composed of students and an instructor.  Sections are created by first building a course in which the sections will be contained.  A course contains sections that will utilize the same templates. 

Courses

To create a new course:
   
     1. Click the Hierarchy button, located at the top of the page.
     2. On the right side of the page, click the Course tab.
     3. Highlight the tier in which the course will be added. To highlight the tier, click on it.
     4. Click the Create Course button.

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     5. In the Name text field, type a name for the course.
     6. In the Code text field, type in an identifier unique to this course.
     7. In the Homepage Template dropdown menu, select which homepage template should be displayed for every section in this course.
     8. Toggle Internship Features On if you will be using Time Logs and assigning mentors to the students in the course 

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To edit an existing course:

     1. Click the Hierarchy button located at the top of the page.
     2. On the right side of the page, click the Course tab.
     3. Highlight the tier in which the course is located. To highlight the tier, click on it.
     4. From the course list, hover the pointer over the course to be edited.
     5. Click the Edit button that appears on the far right end of the course listing.
     6. Edit the course.
     7. Click the Save button.

Sections

Sections are composed of an Instructor and students. Sections will appear on Instructors' and Students’ In Progress tab.  

By default, all sections in SL&L remain open indefinitely.  However, once a section has been deemed complete, administrators can close a section.  Closing a section will remove the section from the In Progress tab for all students of the section, and add the section to students’ timelines.  Closing a section will also prevent any further submission or assessment of the section's activities.  Closed sections can be reopened, returning the section to the In Progress tab for its students.

To create and add new sections to a course:

     1. Click the Hierarchy button located at the top of the page.
     2. On the right side of the page, click the Courses tab.
     3. Highlight the tier in which the course is located. To highlight the tier, click on it.
     4. In the course list, click the title of the course to which sections will be added.

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     5. Click the Create Section button.

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     6. In the Section Name text field, type in the name of the section.
     7. In the Instructor dropdown menu, select the user account that will be the instructor.
     8. In the Term dropdown menu, select the term in which to create the section.
     9. In the Start field, select the start date for the section.
     10. In the End field, select the end date for the section.
     11. Click the Save button.

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To edit an existing section:
 
     1. Click the Hierarchy button located at the top of the page.
     2. On the right side of the page, click the Courses tab.
     3. Highlight the tier in which the course containing the section to be edited is located.  To highlight the tier, click on it.
     4. From the course list, click the title of the course that contains the section that will be edited.
     5. Find the section to be edited, and click the paintbrush icon located in the Operation column.
     6. Edit the Section.
     7. Click the Save button.

To close or reopen a section:
    
     1. Click the Hierarchy button located at the top of the page.
     2. On the right side of the page, click the Courses tab.
     3. Highlight the tier in which the course containing the section to be closed or reopened is located.  To highlight the tier, click on it.
     4. From the course list, click the title of the course that contains the section that will be closed or reopened.
     5. Find the section to be closed or reopened, and click the Open/Closed slider icon located in the Operation column.


Memberships

When students are added to a section, they are organized into roles.  Roles are used to assign responsibilities to students.  In typical academic assessment, the most common role is student.

When creating memberships of a section, the first step is to create a role.  After the role is created, users are added to the role, making them students of the section.

NOTE:  Most commonly, memberships are created in SL&L by using an import process.  The following describes the manual process, and is best used when creating very small memberships, or editing existing memberships.

To add new students to a section:

     1. Click the Hierarchy button located at the top of the page.
     2. On the right side of the page, click the course tab.
     3. Highlight the tier in which the course is located. To highlight the tier, click on it.
     4. In the course list, click the title of the course containing the section to which students will be added.
     5. From the section list, locate the section to which students will be added.
     6. Click the Gear icon in the row of the section.
     7. Click the Students tab.
     8. Click the Create Role button.

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     9. On the Create Role popup window, type in a name for the new role.
    10. Select a Role Value.
    11. Click the Save button.

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     12. Click the Add Student icon for the new role.

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     13. On the Add Student popup window, click the dropdown menu and select a user account to add as a student to the section.
     14. Click the Save button.

TIP: User accounts can be quickly located by clicking the dropdown menu and typing a name.

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     15. Repeat steps 11-14 for all students of the section.

Adding Templates to Course

When templates are added to a Course, those templates become available for use by any Instructor that owns a section in the Course.  (See The Template Tab section.)

To add templates to a course:

     1. Click the Hierarchy button located at the top of the page.
     2. On the right side of the page, click the Courses tab.
     3. Highlight the tier in which the course is located. To highlight the tier, click on it.
     4. In the course list, click the title of the course to which sections will be added.
     5. At the top of the page, click the Templates tab.
     6. Click the Insert Template button.
     7. Click the checkbox for each template that will be added to the course.
     8. When finished adding, click the Save button.

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