Instructor User Guide: In Progress Tab

After logging in to Student Learning and Licensure (SL&L), the instructor's landing page will display, and the In Progress tab will be shown. The In Progress tab will list all of the instructor’s active sections. For each individual section, submitted activities that are ready for assessment will be listed with the section information.

TIP: If, within an individual section, there is more than one activity ready for assessment, click the Expand button to see all activities. 

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Section Details Page

Clicking on an individual section will display the section details page. The section details screen allows an instructor to view, create, and manage a section’s membership and activities. The section details screen has four tabs: Activities, Homepage, Students, and Scores.

The Activity Tab

When the section details page is displayed, the Activities tab is selected by default. The Activities tab displays all activities in a section, as well as the details and assessment status of each activity. Additionally, a new activity can be created from the Activities tab.

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Activities

Activities are a fundamental component of a section. Activities can also be thought of as assignments, and are tasks that are completed by students, often followed by assessment of the student’s work. Activities contain a template, which specifically defines the requirements of the activity, and includes any rubrics used for assessment.

To create an activity:
1. Click on the Create Activity button.
2. Type a title for the Activity in the Title text field.
3. Click the Template dropdown menu to choose a template to be completed by students.

TIP: The chosen template can be previewed by clicking the View Template button next to the dropdown menu.

4. Click the Student dropdown menu to choose the student role that will submit work to the activity.
5. Click the Visible field to choose a date and time that the activity will become viewable to students.
6. Click the Open for submission field to choose the earliest date and time that students will be able to submit to the activity.
7. Click the Due field to choose a date and time that the activity will be due.
8. Click the Students can withdraw submission checkbox if students will be permitted to undo a submission.

NOTE: Once the assessment of a submission has begun, withdrawing the submission is no longer possible.

9. Click the This activity is required checkbox if students are required to complete the activity.
10. Click the enable grade return to LMS gradebook checkbox if the activity is integrated with a Learning Management System.
11. Click the Save as draft button to save current settings, and continue building the activity at a later date.
12. OR…
13. Click the Publish button to distribute the activity to students.

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The Activity Details Page

When on the section details page, clicking on an activity will the display the activity details page. The activity details page shows the details of the activity, the activity’s overall assessment status, and allows an instructor to edit the activity. This page also displays a list of all students of the section, the assessment status of each student’s submission, and allows the instructor to manage the assessment status of all students at one time.

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To edit an activity:

     1. On the activity details page, click the menu button (three vertical dots).
     2. Click Edit Activity.

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Important: Altering or deleting parts of the activity template that have already been completed by a student will affect or delete the student’s responses.

     3. If the Edit Activity Warning message appears, click the Edit button to continue.

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     4. Edit the template as necessary.
     5. Click the Save button.

Managing Submissions

On the activity details page, a student listed in the Awaiting Submission column has not yet submitted work to the activity. The Awaiting Assessment column shows students that have submitted work, but have not yet been assessed by the instructor. The Done column indicates that the assessment is complete.

Force Submit Submissions

Instructors can move all student submissions forward in the assessment process without requiring students to submit by using the Force Submit option. The Force Submit option will move all submissions into the Awaiting Assessment column at one time. This is often used when an assessment will take place, but there is no student submission, such as an oral presentation or disposition evaluation.

To move all submissions to the Awaiting Assessment column (using Force Submit):

     1. On the activity details page, click the menu button (three vertical dots).
     2. Click Force Submit.

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     3. In the Manual Submission popup window, click Force Submit.

Rollback Submissions

The Rollback option allows a instructor to move all students’ submissions backwards in the assessment process at one time. The options for Rollback are based on the status of the submissions.

If submissions have an Awaiting assessment status, Rollback will move all submissions back to the Awaiting submission column. This is used to require all students to resubmit to an activity.

If submissions have been assessed, and so have a Done status, Rollback allows an instructor to move the submissions back to either Awaiting assessment or Awaiting submission. This can be used to require all students to resubmit, or to allow assessors to reassess submissions.

To move all submissions backwards in the assessment process (using Rollback):

     1. On the activity details page, click the menu button (three vertical dots).
     2. Click Rollback.

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     3. On the Rollback popup window, choose to rollback status from the dropdown menu.
     4. Click Rollback.

The Assessment Page

Assessment of student submissions takes place on the assessment page. The assessment page displays the student submitted template. This page also allows an assessor to score any rubrics included in the template, provide general feedback to the student, type comments directly into the submitted template, and send the template back
to the student for revision.

The assessment page is divided into two halves. The left side shows the template submitted by a student. The right side displays the Assessment Panel.

The Assessment Panel

The assessment panel occupies the right side of the assessment page. The assessment panel contains several components useful in assessing a submission, including any rubrics to be scored, a Feedback text box for responding to a student, and a scoring field.

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To assess a student submission:

     1. On the activity details page, click on the student to be assessed.
     2. The assessment page will display, showing the submitted template.

NOTE: If the student is still in the Awaiting Submission column, the assessment page will appear, but no assessment will be possible.

     3. To score a rubric, click on the desired description box for each element.

TIP: Hover over a description box to see the performance level, element name, and description.

TIP: The rubric can be expanded into a new tab. The expanded rubric shows all level and element names, as well as descriptions. To expand a rubric, click View Rubric Details.

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     4. To make general responses to the student, type your responses in the Feedback text box.
     5. Type a score into the Scoring text field.

NOTE: The scoring text field may be automatically completed, based on the settings of the template.

The Submitted Template Area

The left side of the assessment page shows the template submitted by the student. Assessors can view student responses, view or download submitted attachments, and play included videos. Assessors are also able to comment on any individual part of the submitted template.

To add a comment to a submitted template:

     1. On the assessment page, double click any word or area in a submitted template.
     2. Click the comment icon that appears.
     3. Type a comment into the Comment text box.
     4. When finished, click the checkmark icon.

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Assessment Submission

After completing an assessment, click the Save button to save all work, and return to the
activity details page. Click the Submit button to finish the assessment process.

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Revising Completed Assessments

When a completed assessment is submitted by clicking the Submit button, the status of the assessment will change to Done on the activity details page, and no further editing of the assessment is possible. However, if revisions to an assessment do need to be made, an assessment can be “undone”. Undoing an assessment will change its status back to Awaiting Assessment om the activity details page, and an assessor can re-assess the submission.

To Undo a completed assessment:

    1. On the activity details page, click on the assessment in the Done column that will be revised.
    2. Click the Undo button.

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Requesting Revisions of Activity Submissions

If the student’s submission is incomplete or incorrect, the assessor can send the submission back to the student, allowing the student to make changes and resubmit the template. Assessors can include feedback, comments, and rubric scoring to the student as part of the request.

To request that a student resubmit to an activity:

1. On the assessment page, add any comments, feedback, and rubric scoring that should be included as part of the record.
2. Click the Request Revision button.

Viewing Students’ Previous Submissions

When a student’s submission has been sent back for revision, a record is kept of the initial submission, as well as any comments, feedback, and rubric scoring provided by the assessor. The instructor can view a student’s previous submissions using the Assessments History button, located on the assessment page.

The Assessment Results report

When student submissions to an activity are assessed by scoring rubrics, those scores are made part of an activity assessment report. Instructors can view the report by clicking the Assessment Results button, located on the activity details page.

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The assessment results report contains two views. The Per Student view shows rubric scoring for each student individually. The Aggregated Result view shows the total number of times a rubric element was scored at a specific performance level, as well as statistical calculations. Both views provide “drilldown” capabilities, and both views can be exported as a .csv file or a PDF.


To see the Per Student view of the Assessment Results report:

     1. On the activity details page, click the Assessment Results button.
     2. The Assessment Results report will display.
     3. Click the Per Student button.
     4. Click on a student’s name to see the student’s submission and completed assessment.
     5. Click the Cancel button to return to the activity details page.

NOTE: The width of the columns can be resized by dragging the vertical table bars.

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To export the report:

     6. To export the data into a .csv (Microsoft Excel) report, click the Export to CSV button.

         OR…

     7. To export the data into a PDF, click the Export to PDF button.

To see the Aggregated Result view of the Assessment Results report:

     8. On the activity details page, click the Assessment Results button.
     9. The Assessment Results report will display.
     10. Click the Aggregated Result button.
     11. Click on a colored bar in the bar graph section or a number in the table section.
     12. A popup table will appear displaying the name of the student and assessor, and a time stamp of the assessment.

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    13. On the popup table, click an assessment in the list to see the submission and competed assessment.

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     14. Click the Cancel button to return to the activity details page.

To export the report:

     1. To export the data into a .csv (Microsoft Excel) report, click the Export to CSV button.

         OR…

     2. To export the data into a PDF, click the Export to PDF button.

The Homepage Tab

On the section details screen, selecting the Homepage tab allows an instructor to view the section homepage.  A homepage is a special type of template that is tied directly to a section.  It can provide information and resources about the section to students.  A homepage can be included by an administrator when creating the section, and/or created or edited by an instructor.

To view or edit a section Homepage:

     1. From the section details page, click the Homepage tab.
     2. To edit the homepage, click the Edit Homepage button.

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The Students Tab

On the section details screen, selecting the Students tab allows an instructor to create and manage roles within a section.  When a SL&L administrator creates a section, all students are given a default role.  However, instructors can create unique roles within sections, and re-assign students those new roles.

To create a new student role:

     1. On the section details page, click the Students tab.
     2. Click the Create Role button.

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    3. Type a name for the new role into the Role Name text field, select a value and click Save.

To assign a student to a new role:

     1. On the section details page, click the Students tab.
     2. Click the student(s) that will be moved.
     3. Click the Move Students button.

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     4. Select the new role from the dropdown menu.
     5. Click the Assign button.


The Scores Tab

On the section details screen, the Scores tab allows instructors to view scoring information for any activities in which scoring was included as part of the assessment.  Scoring information is presented in a table showing students, any activities that have been scored, and a total score for each student across all score activities.

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NOTE:  For scores to be available in the Scores tab, a score must have been typed into the scoring component included in the assessment panel of a template, and that scoring component must be set up as Primary Score.


Managing Sections

Ending Sections

By default, all sections in SL&L remain open indefinitely.  However, once a section has been deemed complete, instructors can end a section.  Ending a section will remove the section from the In Progress tab for all students of the section, and add the section to students’ timelines.  Ending a section will also prevent any further submission or assessment to the section’s activities.

To end a section:

   1. On the In Progress tab, hover over a section.
   2. Click Close Section in the top right corner of the section.

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Reopening Sections

Instructors can reopen sections from their timeline.  Reopened sections return to the In Progress tab, and any activities in the section, and their submission/assessment status, will be retained.

To reopen a section:

   1. On the Timeline, hover over a closed section.
   2. Click the Reopen section button (pencil icon) on the right side of the section

 

 
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