Course Evaluations & Surveys - Faculty Success Integration

The Course Evaluations & Surveys to Faculty Success integration is available at no additional cost to Watermark campuses using both Faculty Success and Course Evaluations & Surveys. If you are interested in learning more about Watermark's Course Evaluations & Surveys, please contact your Client Success Manager.

The Course Evaluations & Surveys to Faculty Success integration allows your campus to seamlessly pull course evaluation results into Faculty Success without any manual exporting or importing of the data. This integration supports either a Course Evaluations & Surveys Master Account or a single Course Evaluations & Surveys Sub-Account. 

Once this integration is enabled, you and your faculty will be able to conveniently access evaluation results for Course Evaluation type projects that have ended alongside other course data stored in Faculty Success. This comprehensive view of faculty activity helps in reporting, review processes and gaining insights into course effectiveness to support you in making informed curricular improvements. 

How it Works

This section gives an overview of how the integration synchronizes course evaluation results from Course Evaluations & Surveys to Faculty Success. However, a detailed guide on how to initiate a sync can be found in How To Sync Course Evaluations & Surveys Reports to Faculty Success. For an overview of the sync process, continue reading this section. 

1. Once a course evaluation project ends in Course Evaluations & Surveys and you have created the courses corresponding Scheduled Teaching records in Faculty Success, the Faculty Success Administrator can initiate a sync to transfer the course evaluation results from Course Evaluations & Surveys to Faculty Success. 
2. After the sync is initiated, the integration automatically handles the mapping process by searching for instructors using their email address in both systems. It then attaches the results from Course Evaluations & Surveys as a PDF file to the relevant scheduled teaching records in Faculty Success. 
3. Upon completion of the sync, each faculty member will be able to access their evaluation results alongside their course data in Faculty Success and can easily incorporate these files into reports alongside their other activities and accomplishments as a file link and as shown in the image below. 
   
   

If your campus uses Workflow to manage annual review, promotion, and tenure or other review processes and includes course evaluation results in the packet of evidence submitted to these processes, workflow will automatically include a faculty member’s relevant course evaluations in their submission so they can quickly review and easily submit it to the given review process.

Configuration Requirements

Before delving into the requirements for implementing this integration, ensure that your campus uses Course Evaluations & Surveys and Faculty Success for the relevant unit(s) from which you intend to pull course evaluation results into Faculty Success. 

The following requirements must be met in order to successfully map course evaluations results from Course Evaluations & Surveys to Faculty Success: 

1. Matching Email Addresses: Instructors email addresses in both Course Evaluations & Surveys and Faculty Success must match. 
   
   
2. Faculty Success Configuration:
   
   a. Scheduled Teaching records in Faculty Success are captured on an activity screen using the code "SCHTEACH," which is our standard "out of the box" configuration. You may consult your Configuration Report to determine the activity screen in your Faculty Success instance whose screen code is SCHTEACH. Teaching activity stored on other screens is not compatible with this integration.
   
   b. The primary key for the SCHTEACH screen must contain exactly the following field codes to use our automated course matching: TYT_TERM, TYY_TERM, COURSEPRE, COURSENUM, SECTION. Refer to the Configuration Report to find these field codes. 
   
   
   
3. The following changes will be made to your Faculty Success instance as part of the setup of the Course Evaluations & Surveys-Faculty Success integration. By submitting the work request to enable the integration, you are accepting these revisions:
   
   a. Lock all fields that make up the primary key for the SCHTEACH screen (Default: TYT_TERM, TYY_TERM, COURSEPRE, COURSENUM, SECTION). 
   
   b. Add a locked (read-only available by request) file upload field to the SCHTEACH screen with the field code: UPLOAD_WM_COURSE_EVAL. This field will store the PDF file of the course evaluations results retrieved from Course Evaluations & Surveys within Faculty Success for the relevant course. This configuration supports use of a custom Primary Key. 
   
   
4. Choose one of the following methods for connecting courses between both systems: 
   
   a. Automated Course Matching
   
   • In Course Evaluations & Surveys, use the course code format: CourseCode = CoursePre-CourseNum-SectionNum.
     
   • The Primary Key in Faculty Success must exactly match: TYT_TERM, TYY_TERM, COURSEPRE, COURSENUM, SECTION.
   
   
   
   
   
   b. Custom Matching
   For institutions with a customized Primary Key or unique Course Code format, this option is required.
   
   • In Faculty Success, add an extra field to the SCHTEACH screen with the field code: EK_COURSE_CODE. This field will store the course code as it appears in Course Evaluations & Surveys for the respective courses. CES Administrators can export course codes from Course Evaluations & Surveys, and Faculty Success Administrators can then populate this field through a CSV Data Import. Keep in mind that the course code must be unique, so you cannot use the same course code across different terms and academic years for a course. Each course code added to the field must be unique. 

Implementing the Integration

When you're ready to implement the Course Evaluations & Surveys-Faculty Success integration for your campus, the Faculty Success Administrator must submit a General Work Request to initiate the integration process. The work request should include the following details: 

• Specify your preferred connection solution (as per requirement number 4 in the Configuration Requirements section) that you would like to proceed with.
• Clarify if the integration will be implemented for your campus Course Evaluations & Surveys Master Account or for a specific single Course Evaluations & Surveys Sub-Account. 
• Confirm your agreement to implementing the necessary screen modifications to the SCHTEACH screen to align with the integration requirements. 

Once the work request is submitted, our team will keep you updated on the implementation of the integration via the work request. While we're working on the request, you can visit the following article to learn how to run successful syncs from the integration: How To Sync Course Evaluations & Surveys Reports to Faculty Success.