Insights Hub Roles and Navigation

Faculty, administrators, and leaders can access the Insights Hub experience when they have an assigned role for the Insights Hub. 

Administrator

Users with the Insights Hub Administrator role are responsible for viewing Institution Insights and provisioning leaders to access them.

Administrator Permissions:

  • Define the institution’s Academic Reporting Years
  • View the Institution and Programs (if created in System Administration), and insights of integrated Watermark products.
  • Grant users access to view institution or program level insights.

When an Administrator logs in to their account, they will see the administrative navigation bar on the left of the screen listing all of their system-wide permissions, including:

  • Home
  • Academics & Offices
  • Settings

System Administrators can give users the Administrator role from System Administration, and affiliate them with the Organization appropriate with the level of local permissions that user should have.

Contributor

A user with the Contributor role is responsible for completing key tasks assigned to them. Currently these tasks can be from Faculty Success and/or Curriculum Strategy, including:

  • Adding an activity from the Faculty Success - Faculty Activity module
  • Submitting an annual or promotion and tenure review from the Faculty Success Review, Promotion & Tenure workflow.
  • Submitting a course or program curriculum proposal from the Curriculum Strategy Curriculum Management workflow.

Additional tasks and capabilities from other Watermark solutions are currently planned for 2025.

If the administrator assigned a user access to the Institution or Programs, the user can also access insights. This is usually assigned to higher level leaders at the Institution level or program chairs at the program level. However, program chairs will only see insights when their institution licenses Student Learning & Licensure that is integrated with System Administration.

Assigning Leader Insights Access

The Institution or Programs listed in the Academics & Offices area can have multiple individuals assigned access to it. Providing access to someone designates that individual as someone who can view detailed insights available across the Watermark products the institution licenses.

How to Grant Access to Leader Insights

A user with the Administrator role can provision access by:

  • Selecting Academic & Offices on the left-hand side of the screen. This will display the Institution and any Programs created that the Administrator has access to.
  • To assign access to Insights for the Institution or Program, select the Access link to the right of that Institution or Program name. If the Institution or Program already has users with access, you will see a list of the individuals who have already been assigned access. In this case, click on one of their names instead.
  • In the window that opens, search through the institution’s users. To assign a user to the selected Institution or Program, click on their name from the list of users. Access can also be removed by clicking the X to the right of their name from the box.

When a person with access logs in to their account, they will see an Organization & Program Insights category on their home page which lists the Institution and/or the Programs which they have been assigned to access with links to view the insights.

Please note that assigning a person with access to the Institution Leader Insights area does not confer full access to all Programs nested within it in the hierarchy. For example, if a user is assigned to the Institution, that user will not automatically have full access to all Programs within; they would also need to be given access to each of those programs, if needed. 

 

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